Accounts Payable Specialist

White Earth Nation; Northern (KY); Hybrid; USD 47,000 - 49,000; Full time

Benefits offered by this job

Full benefits

Job summary

White Earth Nation is seeking an Accounts Payable Specialist to manage payments to vendors, review invoices, and ensure accuracy and compliance with policy. The role supports finance operations and requires attention to detail and confidentiality.

The position involves processing purchase orders, handling check requests, and maintaining vendor records, with a focus on timely payments and responsive vendor service. Full-time status and benefits accompany the role.

Qualifications

• Completion of one year accounting coursework or equivalent experience.
• Ability to verify invoice accuracy and tax status.
• Knowledge of basic accounting procedures and vendor communication.

Responsibilities

• Process purchase orders and check requests for payment in a timely manner.
• Verify accuracy of invoices and review tax status.
• Prepare and mail checks to vendors and update vendor records.
• Maintain current vendor listings and respond to vendor questions promptly.
• Field vendor inquiries and assist with payment adjustments when needed.

Skills

Vendor payments

Microsoft Office

Attention to detail

Communication skills

Confidentiality

Education

One year accounting coursework or equivalent experience

Job description

Position: Accounts Payable Specialist Open: 09-14-26
Location: White Earth Finance Close: 09-25-26
Pay: $22.51/hr Benefits: full Status: Full time

The White Earth Reservation Tribal Council is currently seeking a qualified candidate for performing the accounts payable functions to assure all vendors are paid correctly and in a timely manner, in accordance with policy and procedures set by the White Earth Tribal Council.

Position Outcomes:

Process purchase orders and check requests for payment to assure that outstanding liabilities are paid in a timely manner.

• Review all documentation needed to process payments.
• Verify accuracy of invoices
• Review that tax status is correct.
• Review for correct funds and expense coding.
• Batch vouchers to be processed.
• Review statements to ensure all records are accounted for from vendors and apply credits, etc. as necessary and applicable.
• Prepare and mail checks to vendors.

Maintain vendor listing to assure that current information is complete and accurate.

• Update accounting software with current information.
• Request information from vendors if needed information is missing- including W9's.

Answer vendor questions regarding payments to maintain customer satisfaction.

• Field vendor questions
• Research questions and respond timely.
• Prepare adjusted payments if errors are found and adjustments are needed.

Performs other duties and responsibilities as required or assigned.

Knowledge, Skills and Abilities:

• Knowledge of and ability to follow and apply the policies and procedures of the White Earth Reservation Business Committee.
• Skill in using personal computers and related software such as Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to organize schedule to get vendors paid in a timely manner.
• Ability to maintain confidentiality.
• Skill in using office equipment such as postage meter, fax, copier, typewriter, and telephone.
• Skill in customer service to interact with vendors with tact and diplomacy.
• Knowledge of general accounting procedures.
• Knowledge of State, Federal policies as they relate to accounts payable.
• Ability to write reports, business correspondence and/or procedure manuals.

Qualifications:

• Completion of one (1) year accounting from an accredited community or technical college and one (1) year of accounting experience or (4) years of accounting experience. Equivalent combination of education and experience.
• Must be able to pass a criminal background check and drug screening.