ACCOUNTS PAYABLE - BOOKKEEPER

HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL DISTRICT 233; Flossmoor (IL); On-site; USD 57,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement benefits

Job summary

HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL DISTRICT 233 is seeking an Accounts Payable & Activity Accounts Bookkeeper to support the Business Office. Primary duties include AP processing, Student Activity & Imprest Fund accounting, and adherence to GAAP and internal controls.

Responsibilities include 3-way matching, Skyward batch processing, p-card reconciliations, and annual 1099 filings. The role requires 2+ years in AP or fund accounting, with Skyward and QuickBooks proficiency.

Qualifications

• Minimum 2 years of Accounts Payable or fund accounting experience.
• Experience in a K-12 school environment preferred.
• Working knowledge of GAAP and internal controls over disbursements.

Responsibilities

• Execute 3-way matching and verify account codes prior to payment processing.
• Process vendor payment batches in Skyward Financial Management.
• Reconcile p-card statements and prepare batch clearance entries in Skyward.
• Issue cash advances with itemized receipts and cash returns.
• Maintain Student Activity accounts and generate monthly financial reports.

Skills

Attention to detail

Strong organizational skills

Confidentiality

Deadline management

Education

Associate's degree in Accounting, Business, or related field

Tools

Skyward Financial Management

QuickBooks

MS Excel

Google Workspace

Job description

Position Summary

The Accounts Payable & Activity Accounts Bookkeeper supports the Business Office in ensuring district financial resources directly and efficiently reach the classroom. Primary responsibilities include Accounts Payable processing, Student Activity & Imprest Fund accounting, and maintaining full compliance with GAAP and district internal controls.

Essential Responsibilities

• Execute 3-way matching (Skyward purchase order, receiving documentation, and vendor invoice) and verify account code allocations prior to payment processing.
• Process vendor payment batches in Skyward Financial Management.
• Reconcile p-card statements against physical itemized receipts and cardholder logs before preparing batch clearance entries in Skyward.
• Issue cash advances, verifying itemized receipts and cash returns prior to disbursement clearance.
• Manage stale check reissuance and ensure annual compliance with State Unclaimed Property reporting.

Accounts Payable & Disbursements

• Execute 3-way matching (Skyward purchase order, receiving documentation, and vendor invoice) and verify account code allocations prior to payment processing.
• Process vendor payment batches in Skyward Financial Management.
• Reconcile p-card statements against physical itemized receipts and cardholder logs before preparing batch clearance entries in Skyward.
• Issue cash advances, verifying itemized receipts and cash returns prior to disbursement clearance.
• Manage stale check reissuance and ensure annual compliance with State Unclaimed Property reporting.

Fund Accounting, Reconciliations & Compliance

• Perform deposit accounting and monthly bank reconciliations for Imprest, Special District, and Student Activity accounts.
• Maintain Student Activity accounts in QuickBooks, generating and distributing monthly financial reports to coaches and sponsors.
• Reconcile monthly Student Activity balances in QuickBooks against Skyward general ledger control accounts.
• Enforce Vendor Master File controls in Skyward, including W-9 collection and dual-authorization verification to prevent duplicate or unauthorized vendors.
• Prepare, review, and issue annual 1099 filings across all systems and funds.

Operational Support & Internal Controls

• Maintain safe balances and manage event cash banks under strict dual-custody procedures.
• Support parent/student fee inquiries, processing student refunds and account updates for withdrawals and early graduates.
• Assist in the annual preparation of audit materials and schedules for external auditors.
• Provide backup support for Free & Reduced lunch application processing, Campus Store operations, and payroll processing as requested.
• Perform other duties as assigned by the Chief School Business Official or Office Manager.

Requirements

• Education: Minimum associate's degree in Accounting, Business, or related field preferred.
• Experience: Minimum of 2 years of Accounts Payable or fund accounting experience, preferably in a K-12 school environment.
• Software: Direct experience with Skyward Financial Management (School Business Suite) strongly preferred; high proficiency in QuickBooks, MS Excel, and Google Workspace.
• Accounting Knowledge: Working knowledge of GAAP, 3-way matching workflows, segregation of duties, and internal controls over disbursements.
• Professional Skills: Excellent accuracy, sound judgment, strict confidentiality, strong organization, and the ability to meet concurrent deadlines.

WORK CALENDAR

12-month calendar (full-time)

7:30 a.m. - 4:00 p.m., Monday - Friday

SALARY

$27.85/hour

BENEFITS

Eligible for the District's comprehensive benefits package, including health, dental, vision, life insurance, and retirement benefits as applicable

SUPERVISOR

Toriano Horton, CSBO

Lisa Caposey, Business Office Manager