Accounts Payable - Billing Specialist

ROBERT REISER & COMPANY INC; Canton (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

ROBERT REISER & COMPANY INC. in Canton, MA is seeking an Accounts Payable – Billing Specialist to manage customer billing for service labor, verify tickets, and ensure accurate invoicing.

You will also handle vendor invoices in the ERP system, support month-end close, and assist with payment processing and refunds. The role requires a detail-oriented professional with 2+ years in Billing and AP, experience with service-labor invoicing, and familiarity with multi-currency disbursements.

Qualifications

• High school diploma or equivalent.
• Bachelor’s degree in accounting, finance, or related field a plus.
• Two+ years of previous Billing and Accounts Payable experience preferred.
• Experience with service labor invoicing.
• Experience with multi-currency disbursements preferred.
• Strong computer skills with MS Office and ERP systems.

Responsibilities

• Prepare and review customer billing invoices for service labor provided.
• Ensure service labor invoices accurately reflect service provided and customer requirements.
• Review service labor job tickets for accuracy and resolve discrepancies prior to invoice submission.
• Collaborate with service admin and managers to resolve billing questions and invoice issues.
• Ensure service labor job tickets are billed and sent to customers in a timely manner.
• Use ERP system and customer billing portal to submit invoices and support documentation.
• Send billing invoices, credit memos to customers via email, or electronic systems (Customer Portal).
• Process billing invoice adjustments and credits.
• Support Accounts Payable functions, including receives, reviews, and processes vendor invoices and credit memos, reconcile vendor statement.
• Ensure that vendor invoices are entered into the ERP system in a timely manner and classified accurately in the general ledger.
• Work with internal and external customers to resolve discrepancies with vendor invoices.
• Assist with payment process including issuing checks, preparing wire and ACH payment batches.
• Assist with the month end closing of accounts payable including review of open receivers, vendor deposits, reconciliation of the accounts payable, aging to the GL and the monthly accrual process.
• Provide backup to the AP specialist who processes foreign currency invoices.
• Ensure compliance with company processes, controls, and policies.

Skills

Billing & AP

Service labor invoicing

Multi-currency disbursements

ERP systems

MS Office

Education

High school diploma

Bachelor's degree in accounting or finance

Tools

MS Office

ERP systems

Job description

Accounts Payable – Billing SpecialistCanton, MAOn Site Required – No Remote AvailabilityAbout ReiserWith more than 60 years of success in the food equipment industry, REISER is recognized worldwide for its high-quality equipment, innovative engineering, and outstanding service and support. Total commitment to our customers is at the core of who we are, making REISER the one supplier that food manufacturers can trust for better, smarter food processing and food packaging solutions and equipment.We take great pride in providing the resources our customers need to ensure their success. Our team of talented and passionate professionals works hard, embraces challenges, and is wholeheartedly dedicated to the success of our customers. This customer-centric focus has led to extraordinary growth, and we are now seeking an experienced Accounts Payable – Billing Specialist to support our accounting department.If you have positive attitude and a strong attention to detail with excellent organizational and analytical skills we want to hear from you. Our ideal candidate is comfortable working in a complex, fast paced, and deadline driven environment and has great communication skills.Our VisionRobert Reiser & Co. will serve the food industry and other selected markets by selling and supporting equipment that provides solutions to customer needs.Every customer contact will result in an improved relationship with that customer.We will continuously strive to strengthen our supplier partnerships.We will encourage our fellow employees to reach their potential.Therefore, we will earn a fair profit and ensure our future.Who We’re Looking ForThe Accounts Payable & Billing Specialist reports directly to the Accounts Payable Supervisor, create customer billing invoices for all service labor job tickets, ensuring accuracy and compliance with company processes and policies. They also send billing invoices, and credit memos to customers via email, or electronic systems (Customer Portal). Furthermore, they verify and processes AP vendor invoices and other requests for payment, generate weekly disbursements, maintain the payment files while all having a keen eye for attentional to detail.What You’ll DoPrepare and review customer billing invoices for service labor providedEnsure service labor invoices accurately reflect service provided and customer requirements.Review service labor job tickets for accuracy and resolve discrepancies prior to invoice submission.Collaborate with service admin and managers to resolve billing questions and invoice issues.Ensures service labor job tickets are billed and sent to customers in a timely manner.Use ERP system and customer billing portal to submit invoices and support documentation.Send billing invoices, credit memos to customers via email, or electronic systems (Customer Portal).Process billing invoice adjustments and creditsSupport Accounts Payable functions, including receives, reviews, and processes vendor invoices and credit memos, reconcile vendor statement.Ensure that vendor invoices are entered into the ERP system in a timely manner and classified accurately in the general ledger.Work with internal and external customers to resolve discrepancies with vendor invoices.Assist with payment process including issuing checks, preparing wire and ACH payment batches.Assist with the month end closing of accounts payable including review of open receivers, vendor deposits, reconciliation of the accounts payable, aging to the GL and the monthly accrual process.Provide backup to the AP specialist who processes foreign currency invoices.Ensure compliance with company processes, controls, and policies.What You BringHigh school diploma or equivalent requiredBachelor’s degree in accounting, finance, or related field a plusTwo+ years of previous Billing and Accounts Payable experience preferred.Experience with service labor invoicing.Experience with multi-currency disbursements preferredStrong computer skills with MS Office and ERP systemsWhy Reiser?Joining Reiser means more than just a job — it’s an opportunity to be part of a company that values relationships, encourages team members to reach their potential, and is committed to ongoing success. We believe every customer interaction is an opportunity to strengthen our partnerships, and our team is at the heart of that mission. If you're ready for a fulfilling, hands-on career with a company that values your skills and dedication, apply now and become part of our vision for the future!