Accounts Payable Associate — On‑Site, High‑Volume Invoices

Artisan Design Group, LLC; Lake Forest (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Disability Insurance

Paid Holidays and PTO

401(k) Plan with company matching

Job summary

Artisan Design Group, LLC (ADG) is seeking an Accounts Payable Associate to support accurate, timely processing of high-volume invoices and weekly payments on-site in the Lake Forest area. The role reports to Finance and collaborates with internal teams and vendors to ensure accurate coding and compliant documentation.

The ideal candidate has 3–5 years AP experience, strong Excel skills, and a proven ability to meet deadlines while maintaining vendor records and audit-ready files.

Qualifications

• Must be legally authorized to work in the United States.
• 3–5 years of Accounts Payable experience in a professional office environment.
• Experience with high-volume invoices and meeting invoice processing deadlines.
• Experience with vendor statement reconciliation, invoice matching, and discrepancy resolution.
• Proficiency in Microsoft Excel.

Responsibilities

• Ensure accurate entry and processing of high-volume invoices with proper GL coding and documentation.
• Prepare and route invoices for approval per policies and workflows.
• Support timely payment processing by maintaining records and assisting weekly check runs.
• Match purchase orders and research invoice discrepancies (pricing, quantity, coding).
• Reconcile vendor statements and resolve invoice, payment, and account discrepancies promptly.
• Process invoices for materials, products, subcontractors, and recurring operating expenses.
• Assist with weekly check runs and maintain payment documentation.
• Keep organized vendor files and audit-ready records.
• Communicate professionally with vendors and internal teams to resolve inquiries.
• Assist month-end close activities with invoices, reconciliations and reporting.
• Support additional AP tasks such as credit card coding and vendor setup.

Skills

Attention to detail

Communication skills

On-site teamwork

Microsoft Excel

Education

Associate's degree in Accounting, Business, or related field

Accounting degree preferred

Tools

ERP systems

Invoice processing software

Job description

Artisan Design Group, LLC (ADG) is seeking an Accounts Payable Associate to support accurate, timely processing of high-volume invoices and weekly payments on-site in the Lake Forest area. The role reports to Finance and collaborates with internal teams and vendors to ensure accurate coding and compliant documentation.

The ideal candidate has 3–5 years AP experience, strong Excel skills, and a proven ability to meet deadlines while maintaining vendor records and audit-ready files.