Accounts Payable Associate New York

RXR Realty LLC; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

An established industry player in real estate is seeking an Accounts Payable Associate to join their dynamic team in New York City. This role involves managing project costs, processing invoices, and ensuring financial accuracy for various development projects. The ideal candidate will have a strong background in real estate development and accounting systems, particularly with AIA processes. This position offers an exciting opportunity to contribute to a forward-thinking company that values innovation and inclusivity in the workplace. Join a team where your skills will directly impact the success of transformative real estate projects.

Qualifications

• Proficient in tracking open invoices and reviewing AIA applications.
• Excellent understanding of AIA review and QA for errors.
• Proficient in E-Builder and Timberscan for invoice processing.

Responsibilities

• Process project invoices and ensure accuracy of financial documentation.
• Maintain timely project payments and close books each month.
• Liaise with project teams and vendors regarding payment inquiries.

Skills

Invoicing Fundamentals

Construction AIA Process

Written Communication

Accounting Systems Proficiency

Basic Excel proficiency

Education

3 years of experience in real estate development

Knowledge of AIA applications

Experience in Accounts Payable

Tools

Timberline

eBuilder

Sage 300

Job description

Headquartered in New York with a nationally-scaled platform, RXR is a 450+ person, vertically integrated investment manager with expertise in a wide array of value creation activities, including acquisitions, asset and portfolio management, property operations, development, construction, leasing, and technological innovation. RXR is an active investor in real estate credit, rental housing, commercial property, and property technology through value-added and opportunistic investment strategies.

Job Summary

RXR is currently looking for an Accounts Payable Associate for our New York City office. The Accounts Payable Associate will be responsible for the complete, accurate, and timely processing of all project costs for the RXR Development team.

Responsibilities
Include but are not limited to:

• Collect and process project invoices including trade AIA G702/703(AIA) in Timberline, if applicable
• Process construction and consultant invoices via eBuilder
• Process overhead invoices, including receiving invoices and payment processing via Timberscan workflow.
• Verify accuracy of invoices, including project name, commitment number, services rendered, period incurred and quantity, unit price and invoice amount
• Ensure mathematical accuracy and completeness of supporting documents for each invoice
• Keep project payments on schedule, closing the books each month on the designated timeline
• Complete the accrual process for assigned projects using Sage or Timberscan
• Pay online utility bills as required by the project
• Monitor property taxes for the project team
• Verify vendor contract and change order execution for AIA billings.
• Ensure contracts, commitments and change orders are properly executed
• Review commitment to ensure budget available prior to processing invoice
• Track invoices not processed
• Liaise with Project Management Team
• Send weekly report to the project team regarding invoice status including any change orders or commitments that need to be processed.
• Respond to payment inquiries from project team and vendors
• Process checks via Avid Pay and Sage
• Review Payable Aging
• Work across multiple projects and properties simultaneously

Qualifications

• Invoicing Fundamentals: Proficiency in tracking open invoices not yet uploaded to the system; Ability to review invoices / AIA against commitment and change orders.
• Construction AIA Process: Excellent understanding and execution of AIA review and QA for errors
• Written Communication: Ability to articulate thoughts and ideas clearly and effectively in appropriate written form to persons inside and outside of the organization.
• Accounting Systems Proficiency: Proficient in using E-Builder and Timberscan to process open invoices for payment and Sage 300 system for tracking paid and open invoices. Basic Excel proficiency: 1) create documents; 2) input, copy, paste and sort data, and 3) use basic math formulas

Experience and Education

• At least 3 years of experience in the real estate development industry
• Must know how to read and understand an AIA application
• Knowledge with Timerline, eBuilder, A+ (preferred)
• 3 years’ experience in Accounts Payable

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary/rate, several factors may be considered as applicable (e.g. location, years of service, specialty, education, relevant experience).

Pay Range: $60,000 - $70,000 USD

RXR is an Equal Opportunity Employer committed to recruiting, hiring and promoting qualified people of all backgrounds regardless of gender, race, color, creed, national origin, religion, age, marital status, pregnancy, physical or mental disability, sexual orientation, gender identity, military or veteran status, or any other basis protected by federal, state, or local law.

RXR is committed to the full inclusion of all qualified individuals. As part of this commitment, RXR will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact 516-506-6847.