Senior Accounts Payable Manager

Volunteers of America-Greater New York; New York (NY); Hybrid; USD 60,000 - 100,000; Full time

Job summary

An established industry player dedicated to ending homelessness is seeking a Senior Accounts Payable Manager to oversee the Accounts Payable Department. This pivotal role involves ensuring timely processing of invoices, maintaining internal controls, and supervising a team of five. The ideal candidate will possess a Bachelor's degree and relevant experience, along with proficiency in accounting software and Excel. Join a mission-driven organization that offers a comprehensive benefits package and the opportunity to make a significant impact in the community. If you thrive in a dynamic environment and are passionate about financial management, this role is perfect for you.

Benefits

Medical Coverage

Dental Coverage

Vision Coverage

Prescription Coverage

Life Insurance

Retirement Plan

Paid Personal Leave

Qualifications

• Bachelor’s degree with 3 years of accounts payable experience.
• 2 years of supervisory experience required.

Responsibilities

• Manage day-to-day operations of the Accounts Payable Department.
• Conduct month-end and year-end closings of Accounts Payable sub-ledger.

Skills

Accounts Payable Management

Customer Service Orientation

Writing Skills

Fund Accounting Knowledge

Excel Proficiency

Education

Bachelor's Degree

Tools

Abila Accounting Software

Varian Purchase Order System

MIP for A/P Processing

Job description

Volunteers of America-Greater New York (VOA-Greater New York) is an anti-poverty organization working to end homelessness in the New York area by 2050. We operate over 60 programs across New York City, Northern New Jersey and Westchester County including emergency, transitional and permanent housing. Our services extend to families experiencing homelessness, survivors of domestic violence, people living with HIV/AIDS, veterans, youth aging out of foster care, adults with behavioral health or substance use needs, and others in need, including a special education preschool program.

We are in search of new talent in the following position…

Position: Senior Accounts Payable Manager – Hybrid Remote Schedule

The Senior Accounts Payable Manager is responsible for the supervision of the Accounts Payable Department, ensuring that the Accounts Payable cycle produces timely and accurate recording of invoices submitted for all programs, limited partnerships and related entities. Ensure that cash disbursements are made according to predetermined and approved dates and payment terms. Maintain internal controls in accordance with generally accepted accounting principles.

Minimum Qualifications:

Bachelor’s degree and three years of relevant accounts payable experience, or satisfactory combination of education and experience. Two years of supervisory experience. Prior experience with Abila accounting software. Candidate must have knowledge of fund accounting. Proficiency in excel spreadsheets required. Must be oriented towards excellent customer service and must have good writing skills.

Senior Accounts Payable Manager Principal Responsibilities:

1. Manage the day-to-day operations of the Accounts Payable Department, which includes a staff of five people.
2. Responsible for verification of payment vouchers for proper approval and review of invoices for completeness.
3. Responsible for weekly payment selection process, within limits of a weekly pre-approved disbursements budget. Prepare weekly commitments reports as requested and quarterly reports as required.
4. Review and reconcile vendor statements. Responsible for maintaining vendor master files of both parent and partnership databases. Periodically merge duplicate vendors and purge or inactivate discontinued/disallowed vendors.
5. Conduct month-end and year-end closings of Accounts Payable sub-ledger. Prepare annual Form 1099’s for distribution before deadline of January 31st.
6. Train Accounts Payable staff.
7. Handle all program inquiries. Provide guidance and support to service sector staff that are using Varian purchase order system and MIP for A/P processing.
8. Recommend policies and procedures for effective internal control.

Employees receive an exceptional benefits package including medical, dental, vision and prescription coverage, life insurance, a retirement plan, paid personal leave, and much more.

VOA-Greater New York is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories. Apply today!

Helping thousands of men, women and children overcome obstacles to living safe, healthy & productive lives in New York City and the Greater New York area.