Accounts Payable Associate 26/27 SY

Nimble; Indianapolis, Northern (IN, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Indianapolis Public Schools seeks an Accounts Payable Associate to process invoices accurately and timely, maintain AP records, and provide clerical support as needed.

The role demands keen attention to detail, strong written and verbal communication, and the ability to work with cross-functional teams in a dynamic educational environment in Indianapolis, Indiana.

Qualifications

• Keen attention to detail.
• Clear written and verbal communication.
• Adapt to new functions and processes.
• Strong analytical and problem-solving skills.

Responsibilities

• Process vendor invoices in a timely manner, with accuracy.
• Audit invoices to ensure appropriate general ledger account coding is applied.
• Review documentation for accuracy, completeness, and relevancy.
• Ensure that invoices align with their corresponding Purchase Orders upon processing.
• Reconcile vendor statements to ensure all invoices and/or credit memos have been received and processed.
• Identify and research discrepancies and escape accordingly.
• Respond to inquiries from vendors and internal stakeholders in a timely fashion.
• Assist with invoice research, resolving issues, and documentation for audits.
• Processing of employee requests and reimbursements for mileage, travel, and other items.

Skills

Attention to detail

Written and verbal communication

Adaptability

Analytical thinking

Education

High School Diploma or GED

Job description

TITLE: Accounts Payable Associate

WHO WE ARE:

Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student has the opportunity to succeed and the power to create their own future.

Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are passionate about education and who are committed to the Indianapolis community.

SUMMARY OF OPPORTUNITY:

The Accounts Payable Associate will be responsible for processing all invoices received for payment in an accurate, efficient, and timely manner. The Accounts Payable associate position involves compiling and maintaining accounts payable records, while also providing clerical and administrative support as needed. The individual in this position should possess a combination of strong analytical and problem-solving skills, keen attention to detail, great organization skills, and excellent written and verbal communication skills.

WHAT YOU’LL DO:

The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.

Core Duties and Responsibilities

• Process vendor invoices in a timely manner, with accuracy
• Audit invoices to ensure appropriate general ledger account coding is applied
• Review documentation for accuracy, completeness, and relevancy
• Ensure that invoices align with their corresponding Purchase Orders upon processing
• Reconcile vendor statements to ensure all invoices and/or credit memos have been received and processed
• Identify and research discrepancies and escape accordingly
• Respond to inquiries from vendors and internal stakeholders in a timely fashion
• Assist with invoice research, resolving issues, and documentation for audits
• Processing of employee requests and reimbursements for mileage, travel, and other items.
• Other duties as assigned

"Day In the Life" Overview:

On a regular day, as the Accounts Payable Associate, you might:

• Perform invoice audits to ensure accurate processing
• Communicate with vendors and internal stakeholders to resolve discrepancies
• Collaborate with other departments to gain understanding of related processes for effective invoice processing

WHAT YOU’LL BRING: SKILLS AND MINDSETS

As an ideal candidate for this role, you will be able to achieve the following:

• Keen attention to detail
• Clear written and verbal communication skills
• Adapt to new functions, processes, and methodologies in a changing environment
• Strong analytical and problem-solving skills

EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS

• High School Diploma or GED

FLSA CLASSIFICATION:

Non-Exempt

ELIGIBILITY FOR REMOTE WORK:

Eligible per Supervisor's Discretion

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to handle or feel; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

EEOC STATEMENT:

Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances.

Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work.

DISCLAIMER:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions but are an essential function.