Accounts Payable Associate

Richmond Public Schools; Richmond (VA); On-site; USD 42,000 - 65,000; Full time

Job summary

Richmond Public Schools Finance in Richmond, Virginia seeks an Accounts Payable Associate to manage invoice processing, file maintenance, and vendor communications. This full-time role supports the Finance Department and ensures timely, accurate payment operations.

The position requires at least three years of AP experience, strong data-entry skills, and proficiency with Microsoft Office and Google Apps. Starting immediately, candidates will work under the Manager, Accounts Payable to maintain

Qualifications

• High School diploma or equivalent required; an associate degree preferred.
• At least three years of accounts payable experience including data entry.
• Understanding of vendor life cycle and the three-way match process.
• Excellent customer service, planning, and time management skills.
• Outstanding interpersonal, teamwork, and communication skills.
• Analytical, problem-solving, and organizational skills with keen attention to detail.
• Proficiency in Microsoft Office products, Google applications, and other business solutions.

Responsibilities

• Processes invoices for payment including reconciling discrepancies and matching the payment with backup for mailing and filing.
• Scans, organizes, maintains, and distributes vendor payment files, accounting documents, records and reports, including EFT documents.
• Maintains, researches, and resolves returned and outstanding checks and duplicate payments.
• Maintains accounts payable files, including organization of files stored off-site.
• Assists with collection, filing, and maintaining W-9 forms, and authorized signature forms, and assists with 1099 compliance and unclaimed property research.
• Researches, resolves, and communicates a variety of routine inquiries concerning invoices and account status.
• Writes, updates, and maintains a comprehensive procedures manual for assigned tasks.
• Provides general office support, and coverage during lunch or as needed.
• Maintain confidential and sensitive information at all times.
• Assumes responsibility for own professional growth and development by keeping current with literature and new findings.
• Contributes to team efforts by accomplishing related tasks as needed.

Skills

Data entry

Vendor lifecycle

Three-way match

Customer service

Time management

Interpersonal skills

Analytical thinking

MS Office

Google Apps

Education

High School diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Google Apps

Job description

Accounts Payable Associate

Richmond City Public Schools Finance - Richmond, Virginia Open in Google Maps

Job Details

Job ID: 5895071

Application Deadline: Posted until filled

Posted: Aug 20, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: Accounts Payable Associate

Terms of Employment: Grade 112 (12-Month Contract 260 Days)

FLSA Status: Non-Exempt

Work Location: Finance

Immediate Supervisor: Manager, Accounts Payable

General Description: The Accounts Payable Associate performs clerical functions to facilitate the overall efficiency of the Finance Department in the area of Accounts Payable.

Essential Duties and Responsibilities

• Processes invoices for payment including reconciling discrepancies and matching the payment with backup for mailing and filing.
• Scans, organizes, maintains, and distributes vendor payment files, accounting documents, records and reports, including electronic fund transfer (EFT) documents.
• Maintains, researches, and resolves returned and outstanding checks and duplicate payments.
• Maintains accounts payable files, including the organization of files stored off-site.
• Assists with collection, filing, and maintaining W-9 forms, and authorized signature forms, and assists with 1099 compliance and unclaimed property research.
• Researches, resolves, and communicates a variety of routine internal and external inquiries concerning invoices and account status.
• Writes, updates, and maintains a comprehensive procedures manual for assigned tasks.
• Provides general office support, and coverage for the Administrative Office Associate during lunch, and as otherwise needed.
• Maintain confidential and sensitive information at all times.
• Assumes responsibility for own professional growth and development by keeping current with the literature and new research findings.
• Contributes to team efforts by accomplishing related tasks as needed or assigned.

Qualifications

• High School diploma or its equivalent is required. An associate degree in a related field is preferred.
• At least three years of accounts payable experience, including data entry
• An understanding of the vendor life cycle and the three-way match process
• Excellent customer service, planning, and time management skills
• Outstanding interpersonal, teamwork, and communication skills
• Analytical, problem-solving, and organizational skills, including a keen attention to detail
• Proficiency in using Microsoft Office products, Google applications, and other business solutions software

Three reference names and contact information will be required if you progress to the interview step of the selection process.

Richmond Public Schools will conduct a background investigation, fingerprinting and tuberculosis screening as a condition of employment. EOE.

Position Type: Full-Time

Salary: $41,965 to $64,539 Per Year