Accounts Payable Associate

Finance; Richmond (VA); On-site; USD 42,000 - 65,000; Full time

Job summary

Richmond City Public Schools Finance in Richmond, Virginia seeks an Accounts Payable Associate to perform clerical tasks and support the Accounts Payable function within the Finance Department. The role requires precise data entry, invoice processing, and attention to detail to ensure timely and accurate payments.

You will manage vendor files, assist with W-9s and 1099s, handle EFT docs, and maintain confidential information while providing reliable office support and coverage as needed.

Qualifications

• High School diploma or equivalent required; Associate degree preferred.
• At least three years of accounts payable experience including data entry.
• Understanding of vendor life cycle and three-way match process.
• Excellent customer service, planning, and time management skills.
• Strong interpersonal, teamwork, and communication abilities.
• Proficiency in Microsoft Office and Google applications.

Responsibilities

• Process invoices for payment including reconciliation and matching with backup documents.
• Scan and organize vendor payment files and EFT documents.
• Maintain and resolve returned checks and duplicate payments.
• Maintain accounts payable files, including off-site storage.
• Assist with W-9 forms, signature forms, and 1099 compliance.
• Research and resolve inquiries about invoices and account status.
• Maintain procedures manuals for tasks and provide general office support.

Skills

Vendor life cycle

Three-way matching

Data entry

Microsoft Office

Google applications

Time management

Communication

Education

High School diploma

Associate degree preferred

Tools

Microsoft Office

Google Apps

Job description

Accounts Payable Associate

Richmond City Public Schools Finance - Richmond, Virginia Open in Google Maps

This job is also posted in Richmond City Public Schools

Job Details

Job ID: 5895071

Application Deadline: Posted until filled

Posted: Aug 20, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title:

Accounts Payable Associate

Terms of Employment:

Grade 112 (12-Month Contract 260 Days)

FLSA Status:

Non-Exempt

Work Location:

Finance

Immediate Supervisor:

Manager, Accounts Payable

General Description: The Accounts Payable Associate performs clerical functions to facilitate the overall efficiency of the Finance Department in the area of Accounts Payable.

Essential Duties and Responsibilities

• Processes invoices for payment including reconciling discrepancies and matching the payment with backup for mailing and filing.
• Scans, organizes, maintains, and distributes vendor payment files, accounting documents, records and reports, including electronic fund transfer (EFT) documents.
• Maintains, researches, and resolves returned and outstanding checks and duplicate payments.
• Maintains accounts payable files, including the organization of files stored off-site.
• Assists with collection, filing, and maintaining W-9 forms, and authorized signature forms, and assists with 1099 compliance and unclaimed property research.
• Researches, resolves, and communicates a variety of routine internal and external inquiries concerning invoices and account status.
• Writes, updates, and maintains a comprehensive procedures manual for assigned tasks.
• Provides general office support, and coverage for the Administrative Office Associate during lunch, and as otherwise needed.
• Maintain confidential and sensitive information at all times.
• Assumes responsibility for own professional growth and development by keeping current with the literature and new research findings.
• Contributes to team efforts by accomplishing related tasks as needed or assigned.

Qualifications

• High School diploma or its equivalent is required. An associate degree in a related field is preferred.
• At least three years of accounts payable experience, including data entry
• An understanding of the vendor life cycle and the three-way match process
• Excellent customer service, planning, and time management skills
• Outstanding interpersonal, teamwork, and communication skills
• Analytical, problem-solving, and organizational skills, including a keen attention to detail
• Proficiency in using Microsoft Office products, Google applications, and other business solutions software

Position Type: Full-Time

Salary: $41,965 to $64,539 Per Year

Job Requirements

Contact Information

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