Accounts Payable Associate

Lamar State College Port Arthur; Port Arthur (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Lamar State College Port Arthur is seeking an Accounts Payable Associate to join the Finance Department. This non-exempt role handles invoice processing, reconciliation, and timely payment of local and state vouchers in a campus setting.

You will scan and index invoices in Xtender, match against POs and receiving documents, prepare bank deposits, and assist with travel reimbursements per campus policy. Monday–Friday, 40 hours per week, reports to the Finance Department.

Qualifications

• Associate’s degree in a Business-related field or 3 years of experience in accounts payable.

Responsibilities

• Process and reconcile invoices and maintain accurate financial records
• Process and reconcile vendor invoices timely and accurately
• Scan, enter, and index invoices into Xtender document management system
• Match invoices to purchase orders and receiving documents
• Communicate with vendors to resolve billing issues
• Prepare daily bank deposits
• Run and process state interest reports monthly
• Open, date, and deliver office mail as back-up when needed
• Perform vendor warrant hold checks in USAS
• Collect incoming Request to Travel documents and generate approval letters; review, analyze, and correct employee Travel Reimbursement Vouchers to comply with campus Travel Policy
• Comply with campus policies and procedures
• Other related duties, as assigned

Education

Associate’s degree in business-related field

Job description

The Accounts Payable Associate has responsibilities that include, but are not limited to, processing local and state vouchers for payment. This is a non-exempt position that reports to LSCPA’s Finance Department.

• Responsible for processing and reconciling invoices and maintaining accurate financial records
• Process and reconcile vendor invoices timely and accurately
• Scan, enter, and index invoices into Xtender document management system
• Match invoices to purchase orders and receiving documents
• Communicate with vendors to resolve billing issues
• Prepare daily bank deposits
• Run and processes state interest reports monthly
• Open, date, and deliver office mail as back-up when needed
• Perform vendor warrant hold checks in USAS
• Collect incoming Request to Travel documents and generate approval letters as necessary; review, analyze, and correct employee Travel Reimbursement Vouchers to comply with campus Travel Policy
• Comply with campus policies and procedures

• Other related duties, as assigned

Minimum Qualifications:

• Associate’s degree in a Business-related field (or 3 years of experience in accounts payable)

Physical Requirements:

This position requires employees to remain in a stationary position most of the time; move to various locations on campus; move about inside an office to access documents, office equipment, etc.; and operate a computer or other office equipment, such as a printer or copy machine.

Work Hours:

Monday – Friday, 40 hours a week