Accounts Payable Associate

Senergy Petroleum; Phoenix (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

Senergy Petroleum is seeking an AP Associate to manage full-cycle payables and ensure timely payments. You will code invoices, reconcile with orders, and resolve discrepancies while maintaining strong vendor relationships and accurate financial records.

The role emphasizes process improvements, data integrity, and collaboration with Accounting Management across projects. Office-based in Phoenix, with a focus on efficiency and scalable workflows.

Qualifications

• Experience with accounts payable and financial systems; NetSuite is a big plus.
• Strong detail orientation and ability to balance records accurately.
• Clear communication and proactive problem-solving approach.

Responsibilities

• Manage full-cycle payables with accuracy and speed, ensuring invoices are processed correctly.
• Analyze and code invoices, matching them to orders, bills, and records.
• Investigate discrepancies and coordinate with internal teams for accuracy.
• Enter data in NetSuite and keep payables running smoothly with proper documentation.
• Maintain professional vendor relationships and reliable payment cycles.
• Support Accounting Management with special projects and process improvements.
• Identify opportunities to streamline systems, tools, and workflows.
• Tackle ad hoc projects and analyze financial data as needed.

Skills

Accounts payable

NetSuite

Attention to detail

Communication

Problem-solving

Team collaboration

Independent work

Process optimization

Education

Bachelor’s Degree in Accounting

Job description

Job Summary

As an AP Associate, you’ll be the behind-the-scenes powerhouse responsible for ensuring vendor invoices are processed accurately, coded properly, and paid on time. Your work will directly support the financial health of the company — and you’ll play a key role in building strong vendor relationships and driving process improvements.

What You’ll Do…

• Manage full-cycle payables with precision and speed, ensuring every invoice is accounted for and processed accurately.
• Analyze and general ledger code incoming vendor invoices, carefully matching them to purchase orders, bills of lading, and customer records.
• Investigate and resolve discrepancies, working cross-functionally with internal departments to ensure accuracy and completeness.
• Enter data into NetSuite and keep the payables engine running smoothly by aligning invoices with supporting documentation.
• Maintain positive and professional vendor relationships, ensuring clear communication and reliable payment cycles.
• Assist Accounting Management with special projects and process improvements that increase efficiency and scalability.
• Contribute to continuous improvement, always looking for ways to streamline systems, tools, and workflows.
• Jump into ad hoc projects and help analyze financial data when needed.

Additional

• None

Supervision of Others

• None

Work Environment

• Typically work is performed in an office setting.

Physical Demands

• Able to sit and stand for extended periods of time.
• Able to move about office setting to complete responsibilities.
• Able to move freely around work and customer sites.
• Able to climb stairs and ladders, kneel, bend, and stoop.
• Heavy use of phone, computer, and office equipment.
• Able to lift up to 25 lbs.

Travel

• Negligible

What You’ll Bring…

• Experience with accounts payable and financial systems (NetSuite experience a huge plus!)
• Meticulous attention to detail and a love for clean, balanced books
• Strong communication and problem-solving skills
• A proactive mindset with a passion for continuous learning and process optimization
• Ability to work independently and collaboratively in a team environment
• Ability to be self-motivated, positive in approach, and act in a professional manner to all employees, vendors, clients and business partners
• Strong organization and time management skills

Preferred

• Bachelor’s Degree in Accounting
• Experience in lubricant industry, fuel industry, or transportation industry.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.