Accounts Payable Associate

Axonic Insurance; New York (NY); On-site; USD 52,000 - 70,000; Full time

Job summary

Axonic Insurance seeks an Accounts Payable Associate to support day-to-day accounts payable and expense management activities. The role processes invoices, employee expenses, and payments, maintains vendor records, and supports accuracy of financial records.

The ideal candidate is organized, detail-oriented, and comfortable in a fast-paced environment where accuracy and follow-through matter for timely vendor payments.

Qualifications

• A degree in Accounting, Finance, Business or related field is preferred.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.

Responsibilities

• Process vendor invoices and employee expense reimbursements with proper documentation and approvals.
• Prepare and process payments according to schedules and internal controls.
• Maintain accurate vendor records including payment and tax information.
• Review invoices for completeness and resolve discrepancies as needed.
• Respond to vendor and employee inquiries regarding invoices, payments, and expenses.
• Assist with AP reconciliations, accruals, and month-end close activities.
• Support Form 1099 reporting and other vendor-related tax requirements.
• Maintain organized records in accordance with accounting and audit requirements.
• Assist with ad-hoc finance projects and process improvements.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

Job description

Axonic Insurance is seeking an Accounts Payable Associate to support the day-to-day accounts payable and expense management activities of the Finance team. This role will be responsible for processing invoices, employee expenses, and payments accurately and efficiently, maintaining vendor records, and supporting the accuracy and integrity of AXI's financial records.

The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced environment where accuracy, responsiveness, and follow-through are important.

Key Responsibilities

• Process vendor invoices and employee expense reimbursements, ensuring appropriate documentation, coding, and approvals.
• Prepare and process payments in accordance with established schedules, procedures, and internal controls.
• Maintain accurate vendor records, including payment, tax, and other required information.
• Review invoices and expense submissions for completeness and accuracy and resolve discrepancies as needed.
• Respond to vendor and employee inquiries regarding invoices, payments, and expense reimbursements.
• Assist with accounts payable reconciliations, accruals, and month-end close activities.
• Support preparation of Form 1099 reporting and other vendor-related tax requirements.
• Maintain organized records and supporting documentation in accordance with accounting, audit, and record retention requirements.
• Assist with Finance projects, process improvements, and other accounting activities as needed.

Qualifications

• Associate's or bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• 1+ years of accounts payable, accounting, finance, or related experience.
• Strong attention to detail and commitment to accuracy.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Excel and the ability to learn new financial systems.
• Sound judgment and discretion when handling confidential financial information.