Accounts Payable Associate

Brooklyn Academy Of Music Inc; New York (NY); On-site; USD 57,000 - 77,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Pension plans

BAM programming access

Job summary

Brooklyn Academy Of Music in Brooklyn, NY is seeking an Accounts Payable Associate reporting to the Finance Manager to handle payments, verify invoices, and maintain vendor relations.

The role requires 2–3 years in accounting, proficiency in MS Excel/Word, and ERP system experience; duties include check runs, wire payments, tax forms, and timely processing to prevent penalties. This is a full-time on-site role with competitive benefits.

Qualifications

• 2–3 years of accounting, business management, finance, or related area.
• Proficiency in MS Excel and MS Word with strong data handling.
• Experience with ERP systems and vendor payment processing.

Responsibilities

• Accurately review and process pre-vouchers and verify supporting docs.
• Create new vendors in ERP and manage vendor data.
• Prepare weekly check runs and upload payment files (ACH/Wire).
• Process domestic and foreign wire payments and withholdings for artists abroad.
• Maintain 1042 tracking and 1099 filing; respond to audits.
• Reconcile balance sheets and AP aging; assist with special projects.

Skills

MS Excel

MS Word

Vendor communication

Interpersonal skills

Problem solving

Attention to detail

Tools

Multiview

ERP system

Job description

Brooklyn Academy of Music (BAM) is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas—engaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters.BAM is seeking an Accounts Payable Associate Reporting to the Finance Manager, the ideal candidate will be responsible for completing payments while adhering to tight deadlines. The responsibilities include verification and processing of payment requests, monitoring expenses and cash outflows, preparation of tax forms, effective communication with external & internal stakeholders, and administration of vendor payment system. In addition, complete accurate processing of invoices and payments, ensure payments are processed in a timely manner so that vendors are paid in full and prevent late fees or cancellation of services, and provide customer service to vendors and BAM’s internal stakeholders to accurately resolve payment issues and disputes.Essential Duties and ResponsibilitiesAccurately review and process pre-vouchers by verifying supporting documentation and ensuring proper GL coding and compliance with internal policies and proceduresCreate new vendors in ERP system along with making necessary changes to existing ones.Manage weekly computerized check runsPrepare and upload positive pay and ACH files to the on-line banking system (Cashpro) weeklyAccurately initiate and process domestic and foreign currency wire paymentsEnsure that all necessary withholdings are deducted from wire payments related to artists from abroad along with sending withholdings to the IRS in a timely mannerAct as liaise for vendors following up on statuses of invoicesMonitor AP Workflow assignments regularly to ensure timely approvalsFacilitate training sessions for new Multiview users on PV submissionsUpdate and maintain the 1042 tracking schedule, ensuring tax forms and records are accurately retained for supervisor review and annual tax filing purposesManage the annual 1099 filing process, including reviewing records, preparing and distributing the forms to vendorsSubmitting electronic files to the IRS and ensuring timely and accurate compliance with filing deadlines and requirementsAssist with annual audits, including responding to auditor requests in a timely and accurate mannerManage the monthly reconciliation, analysis, and resolution of stale dated checksPerform monthly reconciliations of all assigned balance sheet accounts and A/P agingAssist with special projects including development and implementation of new procedures and features to improve operational efficiency of the departmentPerform other duties and responsibilities including ad-hoc projects as neededMinimum of 2-3 years of relevant related work experience in Accounting, Business Management & Finance, or other similar area requiredKnowledge of Multiview or similar databases preferredProficiency in MS Excel and MS WordStrong interpersonal and customer service skills requiredCapable of managing multiple work streams while being highly organizedWork well under pressure and tight timelines in a fast-paced environmentHigh level of integrity and ethical standards; excellent attention to detail and accuracyCapable of keeping sensitive information confidentialTeam player who strives to achieve shared goalsAbility to think critically and solve problems proactivelyCompensation: The salary for this position is $67K. This role is represented by Local 2110 and will be paid in accordance with the BAM/UAW Local 2110 Collective Bargaining Agreement. This position is full-time, non-exempt, and eligible for benefits. BAM provides a comprehensive benefits package including medical, dental, and vision insurance, retirement plan opportunities including both 401(k) and pension plans, as well as BAM-related benefits including access to BAM's fantastic programming.Working conditions: Category 1: Administrative WorkThe employee sits most of the time yet may occasionally move around the office, uses fingers and hands, engages in frequent oral communication, and has close visual acuity to perform activities such as viewing a computer and preparation of data and figures. Environment: The employee is not substantially exposed to adverse environmental conditionsLocation: On-site at BAM 3+ days a week, with occasional hybrid days consistent with the workload and the department’s needs.Application Instructions: Must complete an online application through BAM's website - no phone calls, emails or walk-ins, please.Internal Applicants must apply through BAM's website no later than 8/20/2026.Employees must meet all of the following criteria to be considered for an interview:Completed at least 1 year of continuous, active service in current position. (Positions excluded include, but are not limited to, temporary assignments, and probationary employees):Meet the experience and skills requirements as outlined in the job post;Be employed in the current position for at least one year:Performed in a satisfactory manner without any corrective actions in the last 12 monthsBrooklyn Academy of Music is an Equal Opportunity Employer. BAM recognizes that historic institutional practices lead to a non-inclusive environment and is working to address diversity and inclusion in all forms. Individuals in BAM are experiencing their own pace during this process, which is not uncommon when addressing power and privilege. The Finance division supports and continues to take part in this process.