Accounts Payable Associate

Brooklyn Academy Of Music; New York (NY); On-site; USD 60,000 - 74,000; Full time

Benefits offered by this job

Comprehensive health insurance

Retirement plans (401(k) & pension)

Access to BAM programming

Job summary

Brooklyn Academy of Music (BAM) is seeking an Accounts Payable Associate to join our Finance team in Brooklyn. The role reports to the Finance Manager and focuses on processing payments, vendor management, and timely disbursements to avoid late fees.

You will verify invoices, maintain 1042/1099 processes, handle currency payments, and collaborate with internal and external stakeholders to resolve payment issues while ensuring compliance with BAM policies and the local collective bargaining

Qualifications

• Proficiency in MS Excel and MS Word.
• Strong interpersonal and customer service skills.
• Knowledge of Multiview or similar databases preferred.

Responsibilities

• Review and process pre-vouchers with proper GL coding and policy adherence.
• Create new vendors in ERP and update existing vendor records.
• Manage weekly check runs and upload positive pay/ACH files weekly.
• Process domestic and foreign currency wire payments accurately and timely.
• Communicate with vendors and BAM stakeholders to resolve payment issues.

Skills

MS Excel

MS Word

Interpersonal skills

Tools

Multiview

Job description

Job Details

Job Location: Peter Jay Sharp Building - Brooklyn, NY 11217

Position Type: Full-Time

Salary Range: $67,000.00 - $67,000.00

Job Category: Finance

Brooklyn Academy of Music (BAM) is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas—engaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters.

Position Summary

BAM is seeking an Accounts Payable Associate Reporting to the Finance Manager, the ideal candidate will be responsible for completing payments while adhering to tight deadlines. The responsibilities include verification and processing of payment requests, monitoring expenses and cash outflows, preparation of tax forms, effective communication with external & internal stakeholders, and administration of vendor payment system. In addition, complete accurate processing of invoices and payments, ensure payments are processed in a timely manner so that vendors are paid in full and prevent late fees or cancellation of services, and provide customer service to vendors and BAM’s internal stakeholders to accurately resolve payment issues and disputes.

Essential Duties and Responsibilities

• Accurately review and process pre-vouchers by verifying supporting documentation and ensuring proper GL coding and compliance with internal policies and procedures
• Create new vendors in ERP system along with making necessary changes to existing ones.
• Manage weekly computerized check runs
• Prepare and upload positive pay and ACH files to the on-line banking system (Cashpro) weekly
• Accurately initiate and process domestic and foreign currency wire payments
• Ensure that all necessary withholdings are deducted from wire payments related to artists from abroad along with sending withholdings to the IRS in a timely manner
• Act as liaise for vendors following up on statuses of invoices
• Monitor AP Workflow assignments regularly to ensure timely approvals
• Facilitate training sessions for new Multiview users on PV submissions
• Update and maintain the 1042 tracking schedule, ensuring tax forms and records are accurately retained for supervisor review and annual tax filing purposes
• Manage the annual 1099 filing process, including reviewing records, preparing and distributing the forms to vendors
• Submitting electronic files to the IRS and ensuring timely and accurate compliance with filing deadlines and requirements
• Assist with annual audits, including responding to auditor requests in a timely and accurate manner
• Manage the monthly reconciliation, analysis, and resolution of stale dated checks
• Perform monthly reconciliations of all assigned balance sheet accounts and A/P aging
• Assist with special projects including development and implementation of new procedures and features to improve operational efficiency of the department
• Perform other duties and responsibilities including ad-hoc projects as needed

Qualifications

• Minimum of 2-3 years of relevant related work experience in Accounting, Business Management & Finance, or other similar area required
• Knowledge of Multiview or similar databases preferred
• Proficiency in MS Excel and MS Word
• Strong interpersonal and customer service skills required
• Capable of managing multiple work streams while being highly organized
• Work well under pressure and tight timelines in a fast-paced environment
• High level of integrity and ethical standards; excellent attention to detail and accuracy
• Capable of keeping sensitive information confidential
• Team player who strives to achieve shared goals
• Ability to think critically and solve problems proactively

Compensation and Benefits

Compensation: The salary for this position is $67K. This role is represented by Local 2110 and will be paid in accordance with the BAM/UAW Local 2110 Collective Bargaining Agreement. This position is full-time, non-exempt, and eligible for benefits.

• Salary Range: $67,000.00 - $67,000.00
• Benefits package including medical, dental, and vision insurance, retirement plan opportunities including both 401(k) and pension plans, as well as BAM-related benefits including access to BAM's fantastic programming.

Working Conditions

Category 1: Administrative Work

The employee sits most of the time yet may occasionally move around the office, uses fingers and hands, engages in frequent oral communication, and has close visual acuity to perform activities such as viewing a computer and preparation of data and figures. Environment: The employee is not substantially exposed to adverse environmental conditions

Location: On-site at BAM 3+ days a week, with occasional hybrid days consistent with the workload and the department’s needs.

Equal Opportunity Employer

Brooklyn Academy of Music is an Equal Opportunity Employer. BAM recognizes that historic institutional practices lead to a non-inclusive environment and is working to address diversity and inclusion in all forms. Individuals in BAM are experiencing their own pace during this process, which is not uncommon when addressing power and privilege. The Finance division supports and continues to take part in this process.