Accounts Payable Associate

Gordon Flesch Company; Madison (WI); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Personal Time

Vacation Time

401(k)

401(k) match

Wellness Program

Job summary

Gordon Flesch Company is seeking an Accounts Payable professional to join a high-performance team in Wisconsin. The role involves full-cycle AP, including invoice entry, 3-way matching, and timely payments by check, ACH, and card.

You will collaborate with HR, Purchasing and Accounting to resolve discrepancies and maintain strong vendor relationships. Requirements include a high school diploma or equivalent, 1+ years of office experience, and strong data-entry and MS Office skills.

Qualifications

• High School Diploma or equivalent
• 1+ years office experience
• Strong attention to detail
• Excellent organizational skills
• Ability to handle multiple tasks efficiently
• Problem solving skills
• Excellent data entry skills
• Proficient with Microsoft Office applications (Word, Excel, Outlook)

Responsibilities

• Manage full-cycle accounts payable including invoice entry, 3-way matching, approvals and timely payment processing via check, ACH and credit card.
• Assign general ledger codes to vendor invoices and credit card transactions.
• Match PO and packing slip to vendor invoices and research variances.
• Produce and verify weekly vendor payments via multiple methods.
• Obtain approvals on invoices and process reimbursements per policy.
• Collaborate with internal departments to resolve discrepancies.
• Administer company credit card program and verify receipts.
• Maintain vendor records, W-9 forms and 1099 tracking.
• Support process improvements and automation in AP operations.

Skills

Attention to detail

Organizational skills

Multitasking

Data entry

MS Office

Problem solving

Office experience

Communication

Education

High school diploma

Associates degree or equivalent

Job description

Offering an opportunity to be part of a high-performance team, enjoy exceptional benefits, and a supportive work-life balance, the Gordon Flesch Company is an employer of choice throughout WI, IL, IN, IA and OH. The Gordon Flesch Company strives to recognize and appreciate our associate's commitment, creativity, and the results they deliver every day for our customers and the community. Salary for this position is based on level of experience.

In this role you will:

• Manage full-cycle accounts payable, including invoice entry, 3-way matching, approvals and timely payment processing via check, ACH and credit card.
• Assign appropriate general ledger codes to vendor invoices and credit card transactions based on nature of expense and department.
• Match purchase order and packing slip to vendor invoices and research and resolve any variances.
• Produce and verify weekly vendor payments, via multiple payment methods.
• Obtain appropriate approvals on invoices.
• Process employee reimbursements in accordance with company policy to ensure accurate GL classification, policy compliance and timely processing.
• Collaborates cross functionally with internal departments, such as HR, Purchasing and Accounting, to ensure smooth execution of tasks and resolve any discrepancies.
• Administer the company's credit card program by collecting receipts, verifying transaction details and ensuring accurate GL coding.
• Act as a point of contact for internal departments and vendors regarding invoice discrepancies and payment status, maintaining strong vendor relationships.
• Maintain and update vendor records, W-9 forms, and ensure proper 1099 tracking.
• Maintain documentation of checks and payments, including digital storage of documentation.
• Support implementation of process improvements, automation tools and new technologies to streamline AP operations.

You should have:

• High School Diploma or equivalent
• 1+ years office experience
• Strong attention to detail
• Excellent organizational skills
• Ability to handle multiple tasks both effectively and efficiently
• Problem solving skills
• Excellent data entry skills
• Proficient with Microsoft Office applications, including Word, Excel, and Outlook

Preferred Qualifications:

• Associates degree or equivalent level of experience
• 1+ years Accounting, experience

Benefits:

• Medical
• Dental
• Personal Time
• Vacation Time
• 401(k)
• 401(k) match
• a Wellness Program
• and many benefits!

For full details of our Benefits Program please go to: www.gflesch.com/careers.

Gordon Flesch Company is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.