Accounts Payable Associate

First Supply LLC; Madison (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

First Supply LLC in Madison, WI is seeking an Accounts Payable Associate to join our finance team. This entry-level role involves processing vendor invoices, ensuring timely payments, and supporting expense control.

You will match invoices to purchase orders, maximize early-payment discounts, maintain vendor records, and help resolve discrepancies. We value accuracy, initiative, and collaborative problem solving in a dynamic family‑owned company.

Qualifications

• One year of accounts payable experience (preferred).
• High School Diploma or equivalent GED.
• Computer knowledge and skills with the ability to learn First Supply LLC’s business system.
• Proficiency in ten key data entry.
• Effective written and personal communication skills.
• Ability to add, subtract, multiply and divide all units of measure.
• Attendance on a regular and consistent basis.

Responsibilities

• Accurately and timely processing and payment of vendor invoices
• Maximize vendor cash discounts consistent with Company policy
• Match invoices with purchase orders and receiving, checking vendor information, quantities, payment terms and costs; enter in accounts payable system
• Maintain accurate vendor accounts
• Check accounts payable edits after entry for errors; make any appropriate corrections if needed
• Resolve invoice discrepancies in a timely manner
• Balance vendor statements to accounts payable and rectify all discrepancies
• Review all vendor account credit balances for return to company
• Other duties/responsibilities as assigned

Skills

Ten-key data entry

Communication skills

Computer skills

Attendance

Education

High School Diploma or GED

Job description

Overview

First Supply, a fifth-generation family-owned company, has served the Upper Midwest for over 125 years. Guided by our Employee Value Proposition,Where Tradition Meets Innovation, we foster a workplace where people learn, grow, and contribute to a company that values its heritage while embracing progress. Our teams take pride in supporting customers and communities, creating meaningful work and rewarding careers every day.

First Supply is seeking an exceptional Accounts Payable Associate to enhance our team of dedicated professionals. The Accounts Payable Associate is responsible for completing payments and controlling expenses by receiving, processing, verifying and reconciling invoices. This is an exciting entry level opportunity for someone looking to grow their career in Accounting. We value your opinion, help you reach your goals, and make it easy for you to maintain a work-life balance.

In addition to the candidate possessing strong technical skills, we are also looking for someone who is intuitive and brings new ideas to increase efficiencies within the finance department and who has excellent interpersonal skills. Start your career today and have fun while doing it!

The Accounts Payable Associate will be based in Madison, WI and report to the Accounts Payable Manager. Hours Monday - Friday 8am - 5pm

Responsibilities

• Accurately and timely processing and payment of vendor invoices
• Maximize vendor cash discounts consistent with Company policy
• Match invoices with purchase order and receiving, checking vendor information, quantities, payment terms and costs. Enter in accounts payable system. Ability to process high volume entries.
• Maintain accurate vendor accounts
• Check accounts payable edits after entry for errors; make any appropriate corrections if needed
• Resolve invoice discrepancies in a timely manner
• Balance vendor statements to accounts payable and rectify all discrepancies
• Review all vendor account credit balances for return to company
• Other duties/responsibilities as assigned

Qualifications

• One year of accounts payable experience (preferred)
• High School Diploma or equivalent GED
• Computer knowledge and skills with the ability to learn First Supply LLC’s business system
• Proficiency in ten key data entry
• Effective written and personal communication skills
• Ability to add, subtract, multiply and divide all units of measure
• Attendance on a regular and consistent basis

About First Supply

First Supply® is a leading main channel wholesale distributor providing industrial customers and building contractors with an extensive line of products and services. First Supply features manufacturer product lines in the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 700 employees in 29 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois and Michigan UP. The company has over $100 million in inventory and over $400 million in annual sales.

First Supply also owns and operates 18 Kitchen & Bath Stores in 5 midwestern states under the Gerhard's Kitchen & Bath and Kohler Signature Store brands. Gerhard's is the largest, most versatile kitchen & bath store in the upper Midwest. We offer a huge variety of kitchen and bath choices from contemporary to traditional styles, along with service you won't find anywhere else. The Kohler Signature Stores are a kitchen and bath showroom that provides a distinguished Kohler experience where designers and homeowners can get hands on with hundreds of products, exclusively from the Kohler brands!

First Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.