Accounts Payable Associate

Carleton Living; Bedford (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health and Wellness

Paid Time Off

Holidays

401K Employer Match

Carleton Cares Program

Job summary

Carleton Living is seeking an Accounts Payable Associate to process full-cycle payables for a portfolio of multifamily communities. The role ensures accurate coding, timely payments, and strong vendor communication.

Ideal candidates bring 1–2+ years in AP, familiarity with OnSite/RealPage, and a solid grasp of basic accounting principles. This full-time position is based at our Bedford, TX location, offering growth and a stable team environment.

Qualifications

• High school diploma or GED required; 1–2+ years in Accounts Payable or general accounting support.
• Familiarity with RealPage/Onesite highly preferred.
• Ability to process high-volume invoices accurately and efficiently.
• Understanding of basic accounting principles (debits/credits, GL coding, accruals).

Responsibilities

• Review invoices and documentation for proper information needed and correct coding.
• Input properly coded invoices into OneSite Accounting software.
• Research and solve issues related to incorrectly entered invoices or outstanding invoices.
• Review and correct discrepancies on vendor statements.
• Run and maintain batch edit reports prior to posting and processing vendor payments.
• Prioritize invoices according to discount potential and payment terms.
• Prepare, print and mail vendor payments in a timely manner.
• Accurately match vendor check copies and invoices for filing according to company guidelines and policies.
• Communicate with vendors in analyzing and resolving outstanding invoices or payment discrepancies.
• Communicate with management regarding outstanding invoices or payment discrepancies.
• Prepares analysis of account statements.
• Assists in monthly closings.
• Assists with accounts receivable and special projects, as necessary.
• Performs other related duties as assigned or requested.

Skills

High-volume invoicing

Accounting basics

Vendor management

3-way matching

Education

High school diploma

Tools

Onesite

RealPage

Job description

Carleton Living: Where Careers and Communities Thrive

A Culture Built on Teamwork, Growth,and Purpose

Where passionate people come together to grow, thrive, and have fun while making a difference.

We are a big family and there is a lot of support available. I feel nurtured in a family environment.

I work with happy people who go the extra mile to help each other. I felt the same when I met the owners and VPs of Carleton Living. Everyone is so friendly, welcoming and on the same page. Seeing how everyone cares is wonderful.

MISTI EDWARDS Leasing Consultant
The Heyward

Learning new things and thriving in different situations and circumstances makes working with Carleton Living special to me.

CARRIE WILLIAMS Assistant Community Manager
Treymore City Place and Treymore North

Carleton Living always approaches employees on a great personal level. Everyone here has a willingness to train.

LYN SMITH Leasing Professional
Treymore City Place and Treymore North

We are a big family and there is a lot of support available. I feel nurtured in a family environment.

I work with happy people who go the extra mile to help each other. I felt the same when I met the owners and VPs of Carleton Living. Everyone is so friendly, welcoming and on the same page. Seeing how everyone cares is wonderful.

MISTI EDWARDS Leasing Consultant
The Heyward

Why Join Carleton Living Property Management Services?

At Carleton, our commitment extends beyond crafting exceptional living spaces; we cultivate a supportive work environment where every team member is motivated to excel each day. We prioritize supporting and empowering our team, fostering a culture where each member feels valued, respected and integral to our success.

What Sets Us Apart?

Proven
Success

We manage multifamily communities with a focus on exceptional living experiences and solid returns for investors.

Service-Driven Culture

Service is at our core, empowering our team to deliver the highest quality experiences for residents and investors alike.

We prioritize professional development, offering the tools and opportunities needed for you to thrive and advance in your career.

Commitment to Excellence

We foster a culture of continuous improvement, encouraging every team member to excel and make a meaningful impact.

Supportive
Team

Join a passionate and collaborative team dedicated to making a difference in the communities we serve.

Benefits at Carleton Living

At Carleton Living, we are committed to providing a comprehensive benefits package that supports our team members’ well-being and financial security. Here’s what you can expect when you join our team:

Health and Wellness

Paid Time Off

Holidays

401K Employer Match

Carleton Cares Program

Join Us

If you are looking for a company where you can make a real impact, grow your career and be part of a dynamic team that values excellence and service, Carleton Living Property Management Services is the place for you. We invite you to join our team, where your talents and passion can contribute to our ongoing success story.

Position:Accounts Payable Associate

Location: 3301 Airport Freeway

Suite 210

Bedford, TX

Job Id:703

# of Openings:0

Position Summary

Carleton Living is seeking to hire an Accounts Payable Associate. The Accounts Payable Associate will process full-cycle payables for a portfolio of multifamily apartment communities.

Job Responsibilities

• Review invoices and documentation for proper information needed and correct coding.
• Input properly coded invoices into OneSite Accounting software.
• Research and solve issues related to incorrectly entered invoices or outstanding invoices.
• Review and correct discrepancies on vendor statements.
• Run and maintain batch edit reports prior to posting and processing vendor payments.
• Prioritize invoices according to discount potential and payment terms.
• Prepare, print and mail vendor payments in a timely manner.
• Accurately match vendor check copies and invoices for filing according to company guidelines and policies.
• Communicate with vendors in analyzing and resolving outstanding invoices or payment discrepancies.
• Communicate with management regarding outstanding invoices or payment discrepancies.
• Prepares analysis of account statements.
• Assists in monthly closings.
• Assists with accounts receivable and special projects, as necessary.
• Performs other related duties as assigned or requested.

Job Qualifications

• High school diploma or GED required1–2+ years of experience in Accounts Payable or general accounting support required. Previous experiencein multifamily property management accounting preferred.
• Familiarity with RealPage/Onesite highly preferred.
• Ability to process high-volume invoices accurately and efficiently
• Understanding of basic accounting principles (debits/credits, GL coding, accruals)
• Experience with 3-way matching, vendor setup, and invoice approval workflows