Accounts Payable Assistant

Nelson Mullins Riley & Scarborough; Columbia (SC); On-site; USD 42,000 - 65,000; Full time

Job summary

Nelson Mullins Riley & Scarborough in Columbia, SC is seeking an Accounts Payable Assistant to join our Finance team. The role focuses on accurate and timely processing of vendor invoices and expense reimbursements, aligning with firm policies and controls.

The ideal candidate has 2–3+ years of accounts payable experience, preferably in professional services, and is proficient with Excel and accounting software.

Qualifications

• Two to three years of accounts payable experience.
• Experience in law firms or professional services preferred.
• Strong Excel and accounting systems skills.
• Excellent attention to detail and discretion.

Responsibilities

• Review, code, and process vendor invoices per firm policies.
• Prepare and execute payment batches, including checks and electronic transfers.
• Validate wire instructions and resolve discrepancies.
• Maintain vendor records and ensure internal controls documentation.
• Support month-end close and drive process improvements in AP.

Skills

Accounts payable

Vendor invoices

Wire transfers

Excel

Internal controls

Data entry

Tools

Accounting software

Job description

Nelson Mullins, an AmLaw 100 firm, is seeking a detail-oriented and proactive Accounts Payable Assistant to join our Columbia office. This role is an integral part of our Finance team, supporting the firm’s operations by ensuring the accurate and timely processing of vendor payments and expense reimbursements. The ideal candidate thrives in a fast-paced, professional services environment, brings strong technical accounting skills, and demonstrates a commitment to accuracy, confidentiality, and client service excellence.

In this role, you will be responsible for reviewing, coding, and processing vendor invoices in accordance with firm policies and procedures, as well as preparing and executing payment batches, including checks, ACH transactions, and both domestic and international wire transfers. You will validate wire instructions and promptly resolve any discrepancies, rejected payments, or banking errors. Additionally, you will maintain and update vendor records, ensuring accurate documentation and compliance with internal controls. The role also involves partnering with attorneys, administrative staff, and vendors to address and resolve invoice and payment inquiries, assisting with expense processing and reimbursement workflows, and supporting month-end closing activities related to accounts payable. You will also play a key role in continuous improvement efforts by identifying opportunities to enhance accounts payable processes and strengthen internal controls.

The ideal candidate will bring two to three or more years of accounts payable experience, ideally within a law firm or professional services environment, along with hands‑on experience processing wire transfers and working with banking platforms. A strong understanding of accounting fundamentals and internal controls is essential, as is proficiency in Microsoft Excel and accounting systems. Success in this role requires exceptional attention to detail and accuracy in data entry and financial processing, as well as strong organizational and time‑management skills to effectively prioritize competing deadlines. The candidate should also possess excellent written and verbal communication skills, a service‑oriented mindset, and the ability to handle sensitive information with the utmost discretion and professionalism.

With more than 1,000 attorneys, policy advisors, e‑discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.