Accounts Payable Assistant

FMI- The Food Industry Association; Arlington (VA); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

Hybrid work schedule

Remote work opportunities

Transportation reimbursement

Health benefits

Paid holidays

Job summary

FMI – The Food Industry Association in Arlington, VA, seeks an Accounts Payable Assistant for a hybrid role. You will process vendor invoices, ensure proper coding, and support 1099 reporting and tax compliance within the Accounting team.

The position emphasizes accuracy, timely processing, and collaboration with vendors and internal teams. Candidates should have 1–2 years in a similar role, experience with a computerized accounting system, and strong Excel/Word/Access skills.

Qualifications

• 1–2 years of relevant work experience in AP or related field.
• Experience with a computerized accounting system.
• Proficiency with Microsoft Word, Excel, and Access.
• Strong communication and customer service orientation.
• Self-directed with time and project management skills and ability to organize multiple tasks with detail orientation.

Responsibilities

• Process vendor invoices with proper coding, documentation and payment amount.
• Review invoices for sales/use tax compliance and 1099 reporting.
• Facilitate vendor onboarding (tax and banking forms).
• Assist with vendor conflict resolution.
• Maintain A/P invoice tracking and vendor files.
• Assist with monthly reconciliations.

Skills

Attention to detail

Customer service

Time management

Project management

Communication skills

Tools

Accounting software

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

FMI – The Food Industry Association: We’re Hiring an Accounts Payable Assistant (Hybrid Role)

Are you detail-oriented, customer-focused, and interested in supporting the financial operations of an area trade association? FMI is looking for an Accounts Payable Assistant to join our Accounting team.

Quick Snapshot: In this role, you’ll be responsible for the accurate and timely processing of FMI Accounts Payable, ensuring proper invoice coding, 1099 reporting and tax compliance.

What You'll Do in This Role?

• Process vendor invoices, reviewing proper coding, documentation, and payment amount.
• Review vendor invoices for sales and use tax compliance and 1099 reporting.
• Facilitate vendor onboarding (obtaining tax and banking forms).
• Assist with vendor conflict resolution.
• Maintain/coordinate A/P invoice tracking, vendor files, and accounts payable records.
• Assist with monthly reconciliations.

Education and Skills That You'll Need to Be Successful:

• A minimum of one to two years of prior professional work experience in a similar role or related field.
• Knowledge and understanding of basic accounting functions.
• Experience with a computerized accounting system is a must.
• Knowledge of Microsoft Word, Excel and Access is required.
• Excellent telephone and interpersonal communication skills with strong customer service and team orientation.
• Must be self-directed with excellent time and project management skills and an ability to organize, prioritize, and accomplish multiple tasks with strict attention to detail and with minimal supervision.

Why FMI?

We’re the champions for the food industry and the issues that make a difference to our members in the food industry. Our work touches the lives of over 120 million households in the U.S. and representing a $1 trillion industry with over 6 million employees. By joining our team, you will become part of a diverse, engaging, and supportive environment where your contributions directly impact the future of the food retail industry.

Our Benefits:

We offer a generous benefits package that includes health benefits, 401(k), 11 paid holidays, paid leave benefits, a summer hours program allowing you to work only four hours on Fridays during the summer (once your work is done), remote work opportunities two weeks at the end of August, the week of Thanksgiving and two weeks at the end of December, volunteer opportunities (if you want to give back to your community), the chance to join our employee wellness group and much more!

This position offers a hybrid work schedule, requiring you to in our Arlington, Virginia office for a minimum of two full days per week. There are additional opportunities for employees to work fully remote throughout the year, including two weeks at the end of August, the week of Thanksgiving and two weeks at the end of December. We offer a $100 monthly transportation reimbursement to offset commuting costs.

*The annual salary range listed reflects the minimum and maximum annual compensation for this position and has been established in good faith and in accordance with Virginia and federal law. Individual salary offers within this range will be based on the candidate's relevant experience, education, skills, certifications, and other job-related factors.

Learn more about FMI by visiting our website at www.fmi.org