Accounts Payable (AP) Specialist

Del Playa Group; United States; Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Professional Development

Career Growth

Global Exposure

Remote work

Job summary

Del Playa Group is seeking a detail-oriented Accounts Payable (AP) Specialist to support U.S. operations. The role covers end-to-end AP, PO workflows, expense reporting, and vendor compliance with a focus on accuracy and timely payments.

You will manage ACH batches in Intacct, process vendor invoices, and assist with 1099 reporting. This remote role requires proficiency in Excel and familiarity with Brex for expense management.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 2–4+ years of accounts payable or general accounting experience.
• Experience with ERP systems (Intacct preferred) and expense tools (Brex).
• Strong understanding of AP processes, vendor management, and payment cycles.
• Familiarity with U.S. compliance requirements (W-9, 1099 reporting).
• Proficiency in Microsoft Excel and Office 365.
• Ability to work U.S. hours (PST) with flexibility.

Responsibilities

• Review PO requests for completeness and accuracy.
• Convert approved PO requests into POs and invoices.
• Set up ACH batches in Intacct and process ACH payments.
• Manage the shared Accounts inbox and process vendor invoices.
• Post recurring bills and ensure proper coding; reconcile credit card transactions.
• Prepare and post AP-related journal entries; assist with 1099 reporting.

Skills

Attention to detail

Excel

ERP systems

Vendor management

W-9 compliance

Education

Bachelor’s degree in Accounting/Finance

Tools

Intacct

Brex

Job description

The Role

We are seeking a detail-oriented and highly organized Accounts Payable (AP) Specialist to support our U.S. operations. This role will be responsible for managing end-to-end accounts payable processes, purchase order workflows, expense reporting, and vendor compliance.

The ideal candidate is proactive, systems-savvy, and capable of managing high-volume transactions with accuracy and efficiency. You will play a key role in maintaining strong financial controls, ensuring timely payments, and supporting overall accounting operations.

Key Responsibilities:

Purchase Orders

• Review purchase order (PO) requests for completeness and accuracy
• Convert approved PO requests into purchase orders and invoices
• Ensure proper documentation and alignment with company policies

Accounts Payable

• Set up ACH batches in Intacct
• Process ACH payments through the bank
• Manage and monitor the shared “Accounts” email inbox
• Process vendor invoices accurately and timely in Intacct
• Post recurring bills and ensure proper coding
• Handle credit card transaction processing and reconciliation
• Perform W-9 verification via IRS website
• Prepare and post AP-related journal entries
• Support annual 1099 preparation and reporting

Expense Reporting (Brex)

• Set up and maintain Brex user accounts
• Review and validate Brex credit card charges
• Conduct weekly expense reimbursement reviews

Minimum Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field
• 2–4+ years of accounts payable or general accounting experience
• Experience with ERP systems (Intacct preferred) and expense tools (e.g., Brex)
• Strong understanding of AP processes, vendor management, and payment cycles
• Familiarity with U.S. compliance requirements (W-9, 1099 reporting)
• Proficiency in Microsoft Excel and Microsoft Office/365
• Ability to work U.S. hours (PST) with flexibility as needed

Key Attributes for Success

• Strong attention to detail and accuracy in high-volume processing
• Excellent organizational and time management skills
• Ability to work independently and meet deadlines
• Strong communication skills, both written and verbal
• High level of integrity and professionalism
• Collaborative mindset with the ability to work cross-functionally
• Proactive problem-solving and process improvement mindset

Perks and Benefits

• Professional Development: Ongoing training and exposure to U.S. accounting practices
• Career Growth: Clear progression path within the accounting organization
• Global Exposure: Work closely with U.S.-based teams and clients
• Work Flexibility: Remote work environment with collaborative tools