Accounts Payable And Receivable Specialist

Aston Carter; Wheeling (IL); On-site; USD 33,000 - 37,000; Full time

Job summary

Aston Carter is seeking a detail-oriented Accounts Payable and Accounts Receivable Coordinator to support our finance team in Wheeling, IL. This role combines AP/AR duties with reception and administrative tasks, ensuring timely, accurate financial transactions and vendor/customer relationship management.

You will process invoices, reconcile statements, generate customer invoices, monitor payments, assist with month-end close, and back up the AP/AR team during peak periods.

Qualifications

• Education: Associate degree in Accounting or equivalent experience.
• Experience: 2+ years in accounts payable and/or accounts receivable roles.
• Experience with Infor Visual and Microsoft Dynamics 365 is a strong plus.
• Proficiency in Microsoft Excel and other Office applications.

Responsibilities

• Process vendor invoices and ensure timely payments.
• Reconcile vendor statements and resolve discrepancies.
• Generate and send customer invoices.
• Monitor incoming payments and follow up on outstanding balances.
• Support collections efforts as needed.
• Provide general administrative support to staff as needed.

Skills

Attention to detail

Reliability

Time management

Education

Associate degree in Accounting or equivalent experience

Tools

Infor Visual

Microsoft Dynamics 365

Microsoft Excel

Job description

Description

Seeking a detail-oriented and reliable Accounts Payable and Accounts Receivable Coordinator to provide support and backup to our existing finance team. This role is essential in ensuring the accuracy and timeliness of financial transactions, maintaining vendor and customer relationships, and assisting with day-to-day accounting operations. This position includes Receptionist and administrative support duties.

Key Responsibilities

Accounts Payable:

• Process vendor invoices and ensure timely payments.

• Reconcile vendor statements and resolve discrepancies.

• Maintain accurate records of all AP transactions.

• Assist with month-end closing and reporting.

Accounts Receivable:

• Generate and send customer invoices.

• Monitor incoming payments and follow up on outstanding balances.

• Apply payments to customer accounts and reconcile discrepancies.

• Support collections efforts as needed.

• Provide general administrative support to staff as needed.

General Support:

• Provide backup coverage for AP/AR team members during absences or peak periods.

• Assist with audits and financial reporting.

• Maintain organized and up-to-date documentation.

• Collaborate with internal departments to resolve billing and payment issues.

Skills & Qualifications

• Education: Associates degree in Accounting or equivalent experience.

• Experience: 2+ years in accounts payable and/or accounts receivable roles.

• Experience with Infor Visual and Microsoft Dynamics 365 is a strong plus.

• Proficiency in Microsoft Excel and other Office applications.

Job Type & Location

This is a Contract to Hire position based out of Wheeling, IL.

Pay and Benefits

The pay range for this position is $24.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Wheeling, IL.

Application Deadline

This position is anticipated to close on Nov 24, 2026.

Workplace Type

This is a fully onsite position in Wheeling,IL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.