Accounts Payable and Receivable Specialist

LCTCS; Monroe (LA); On-site; USD 36,000 - 55,000; Full time

Benefits offered by this job

Retirement

Medical insurance options

Dental, vision, life insurance

Holidays and vacation leave

Employee Assistance Program

Job summary

Louisiana Delta Community College is seeking an Accounts Payable and Receivable Specialist to support AP/AR functions within the College’s accounting team. You will assist with processing invoices, deposits, and student payments, and help ensure accuracy and compliance with policies.

The role requires attention to detail, accuracy in data entry, and the ability to maintain confidential information. Prior experience with Ellucian Banner and a related degree is preferred, with opportunities in a

Qualifications

• Associate degree preferred; relevant education and/or experience may be considered in lieu of a degree.
• 1–3 years of experience in accounts payable, accounts receivable, accounting, or related function preferred.
• Higher education setting and/or Ellucian Banner experience preferred.
• Ability to accurately enter and process financial transactions and maintain organized records.

Responsibilities

• Assist with accounts payable transactions, including invoices and payment requests.
• Assist with accounts receivable processing, deposits, and receipts.
• Work with the Accountant to post payments to student accounts and resolve deposit issues.
• Review invoices and documentation for accuracy and approvals.
• Enter financial information in Ellucian Banner and other College systems.
• Assist with account reconciliations and researching discrepancies.
• Maintain organized AP/AR records per retention policies.
• Respond to inquiries from vendors and internal departments about payments and invoices.
• Assist with vendor maintenance and communication regarding invoices and payments.
• Prepare information for 1099 reporting, audits, and other financial reporting.

Skills

Attention to detail

Organizational skills

Analytical

Problem solving

Written and verbal communication

Education

Associate's degree in accounting/finance/business

Tools

Ellucian Banner

Job description

Accounts Payable and Receivable Specialist

Accounts Payable and Receivable Specialist Job no: 495798 Closes: Work Type: Staff Full-Time Locations: West Monroe, LA Categories: Accounting, Finance and Budget, Fiscal Affairs

College: Louisiana Delta Community College

Department: Accounting

Type of Appointment: Unclassified - Administrative/Staff

Duties and Responsibilities

• Assist with accounts payable transactions, including invoices, payment requests, purchase-related documentation, and other financial transactions, in accordance with established policies and procedures.
• Assist with the processing and recording of accounts receivable transactions, including deposits, receipts, and other incoming payments.
• Assist Accountant with accounting duties, including deposit entry into Banner; posting payments to student accounts; and working with campus cashiers to resolve any deposit issues.
• Review invoices and supporting documentation for accuracy, completeness, appropriate approvals, and compliance with established procedures.
• Enter and maintain financial information in the College's financial system, including Ellucian Banner, as applicable.
• Assist with account reconciliations and research discrepancies or outstanding transactions as directed.
• Maintain accurate and organized accounts payable and accounts receivable records and supporting documentation in accordance with College retention requirements.
• Respond to routine inquiries from vendors, employees, and internal departments and assist with resolving payment, invoice, and account-related questions.
• Assist with vendor account maintenance and communicate with vendors regarding invoices, payments, documentation, and related matters.
• Assist with the preparation of information and documentation needed for 1099 reporting, audits, reconciliations, and other financial reporting requirements.
• Assist with monitoring outstanding accounts receivable and follow established procedures for researching and resolving discrepancies or unpaid items.
• Ensure financial transactions are processed in accordance with College policies, procedures, internal controls, and applicable federal and state requirements.
• Maintain confidentiality of financial, employee, student, and vendor information.
• Assist the Accounts Payable and Receivable Manager with departmental projects, process improvements, and special assignments.
• Provide support to other Accounting/Finance functions as needed and as directed by the Accounts Payable and Receivable Manager.
• Perform other duties as assigned.

Required Education:

Associate's degree in accounting, finance, business, or a related field preferred. Relevant education and/or experience may be considered in lieu of a degree.
One to three years of experience in accounts payable, accounts receivable, accounting, or a related financial function preferred. Experience in a higher education setting and/or with Ellucian Banner is preferred.
Knowledge of basic accounting principles and accounts payable and accounts receivable procedures. Ability to accurately enter and process financial transactions and maintain organized records. Strong attention to detail, organizational, analytical, and problem-solving skills. Effective written and verbal communication skills and the ability to work cooperatively with vendors, employees, and internal departments. Ability to maintain confidentiality and handle financial information appropriately.

As a member of the Louisiana Community and Technical College System, Louisiana Delta Community College has an attractive benefits package with a wide variety of benefit options.

Benefits

• retirement
• multiple medical insurance options
• supplemental insurances (dental, term life, disability, accident, vision, etc.)
• Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses)
• holidays (14 per year, typically includes longer break at Christmas)
• generous annual (vacation) and sick leave benefits
• Employee Assistance Program
• Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. Louisiana Delta Community College is an equal opportunity/equal access employer. Louisiana Delta Community College is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.