Accounts Payable and Receivable Specialist

Louisiana Delta Community College; West Monroe (LA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Retirement plan

Medical insurance options

Dental coverage

Life insurance

Disability insurance

Vision insurance

Flexible benefits plan

Paid holidays

Vacation and sick leave

Employee Assistance Program

Job summary

Louisiana Delta Community College seeks an Accounts Payable and Receivable Specialist to support AP/AR transactions and vendor inquiries in a busy college environment.

The role entails processing invoices and deposits, maintaining Banner-based records, and assisting the AR team with reconciliations while upholding internal controls and confidentiality in West Monroe, LA. This full-time staff position offers stability and opportunities in public higher education.

Qualifications

• Associate's degree preferred; relevant education or experience may substitute.
• 1–3 years in accounts payable, accounts receivable, accounting, or related financial function preferred.
• Experience in higher education and with Ellucian Banner is preferred.
• Strong attention to detail, organizational, analytical and problem-solving skills; effective written and verbal communication; ability to maintain confidentiality.

Responsibilities

• Assist with accounts payable transactions per policies and procedures.
• Assist with processing and recording accounts receivable deposits, receipts, and payments.
• Assist Accountant with deposits in Banner and posting payments to student accounts.
• Review invoices and supporting documentation for accuracy, approvals, and compliance.
• Enter and maintain financial data in Ellucian Banner as applicable.
• Assist with account reconciliations and researching discrepancies or outstanding transactions.
• Maintain accurate and organized AP/AR records and documentation per retention requirements.
• Respond to vendor and staff inquiries and resolve payment, invoice, and account questions.
• Assist with vendor account maintenance and communications regarding invoices and payments.
• Prepare information and documentation for 1099 reporting, audits, and other financial reporting requirements.
• Monitor outstanding AR and resolve discrepancies or unpaid items per procedures.
• Ensure transactions comply with policies, controls, and legal requirements.
• Maintain confidentiality of financial information.
• Assist AP/AR Manager with departmental projects and process improvements.
• Provide support to other Accounting/Finance functions as needed.
• Perform other duties as assigned.

Skills

Accounts payable

Accounts receivable

Data entry

Attention to detail

Communication

Education

Associate's degree in accounting, finance, or related field

Experience with Ellucian Banner preferred

Tools

Ellucian Banner

Job description

Accounts Payable and Receivable Specialist

Job no: 495798
Work type: Staff Full-Time
Location: West Monroe, LA
Categories: Accounting, Finance and Budget, Fiscal Affairs

Department: Accounting

Type of Appointment: Unclassified - Administrative/Staff

Duties and Responsibilities

• Assist with accounts payable transactions, including invoices, payment requests, purchase-related documentation, and other financial transactions, in accordance with established policies and procedures.
• Assist with the processing and recording of accounts receivable transactions, including deposits, receipts, and other incoming payments.
• Assist Accountant with accounting duties, including deposit entry into Banner; posting payments to student accounts; and working with campus cashiers to resolve any deposit issues.
• Review invoices and supporting documentation for accuracy, completeness, appropriate approvals, and compliance with established procedures.
• Enter and maintain financial information in the College's financial system, including Ellucian Banner, as applicable.
• Assist with account reconciliations and research discrepancies or outstanding transactions as directed.
• Maintain accurate and organized accounts payable and accounts receivable records and supporting documentation in accordance with College retention requirements.
• Respond to routine inquiries from vendors, employees, and internal departments and assist with resolving payment, invoice, and account-related questions.
• Assist with vendor account maintenance and communicate with vendors regarding invoices, payments, documentation, and related matters.
• Assist with the preparation of information and documentation needed for 1099 reporting, audits, reconciliations, and other financial reporting requirements.
• Assist with monitoring outstanding accounts receivable and follow established procedures for researching and resolving discrepancies or unpaid items.
• Ensure financial transactions are processed in accordance with College policies, procedures, internal controls, and applicable federal and state requirements.
• Maintain confidentiality of financial, employee, student, and vendor information.
• Assist the Accounts Payable and Receivable Manager with departmental projects, process improvements, and special assignments.
• Provide support to other Accounting/Finance functions as needed and as directed by the Accounts Payable and Receivable Manager.
• Perform other duties as assigned.

Required Education

Associate's degree in accounting, finance, business, or a related field preferred. Relevant education and/or experience may be considered in lieu of a degree.

One to three years of experience in accounts payable, accounts receivable, accounting, or a related financial function preferred. Experience in a higher education setting and/or with Ellucian Banner is preferred.

Knowledge of basic accounting principles and accounts payable and accounts receivable procedures. Ability to accurately enter and process financial transactions and maintain organized records. Strong attention to detail, organizational, analytical, and problem-solving skills. Effective written and verbal communication skills and the ability to work cooperatively with vendors, employees, and internal departments. Ability to maintain confidentiality and handle financial information appropriately.

Benefits

• retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. Louisiana Delta Community College is an equal opportunity/equal access employer. Louisiana Delta Community College is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.