Accounts Payable and Receivable Clerk

Universal Promotions; Chicago (IL); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Paid time off

In-person work

Job summary

Universal Promotions Inc. is seeking a precise Accounts Payable & Receivable Technician to manage daily payables and receivables, ensuring accurate data entry and strict adherence to internal controls.

The role requires 2–3 years of AP/AR experience, strong QuickBooks Online and Excel skills, and a meticulous, deadline-driven approach. In-person work in Chicago with standard 40-hour weeks.

Qualifications

• 2–3 years of direct accounts payable and receivable experience.
• Proficiency with QuickBooks Online and Excel.
• Strong data accuracy and ability to meet tight deadlines.

Responsibilities

• Review and process vendor bills against purchase orders and receipts.
• Code expenses to the correct general ledger accounts.
• Resolve billing discrepancies with vendors and reconcile A/P aging.
• Record customer payments (checks, ACH, credit cards) and reconcile daily deposits.
• Maintain organized financial documentation for auditing and reporting.

Skills

Attention to detail

Time management

Education

Bookkeeping Certification

Accounting Clerk studies

Tools

QuickBooks Online

Microsoft Excel

Job description

Universal Promotions Inc. is a manufacturer and distributor of promotional items and corporate clothing for over 35 years. We own several production departments, which distinguishes us from or competition. Universal Promotions accomplished with pride and determination its mission to be a leader in its field of expertise. Mandate We are seeking a precise, reliable, and detail-oriented Accounts Payable & Receivable Technician to handle the daily, hands-on operations of our payables and receivables. This role focuses on transaction processing, accurate data entry, and strict compliance with our company’s internal financial controls. The successful candidate will report directly to the Accounting Supervisor.

Main tasks and responsibilities

Accounts Payable (A/P)

• Review and process vendor bills against purchase orders and receipts.
• Code expenses accurately to the correct general ledger accounts.
• Resolve billing discrepancies with vendors.
• Reconcile the A/P aging report
• Prepare weekly vendor payment reports for supervisor approval.
• Process prepayments on orders and execute weekly vendor payments.
• Keep QuickBooks Online fully up to date by matching and posting daily banking transactions.

Accounts Receivable (A/R)

• Record incoming customer payments (checks, ACH, and credit cards).
• Prepare and process daily bank deposits, including posting and reconciling daily deposit logs
• Reconcile the A/R aging report.
• Resolve customer invoicing discrepancies efficiently.
• Conduct proactive accounts receivable follow-up and collections on overdue accounts.

Other

• Maintain meticulous, organized digital and physical files of financial documentation for auditing and reporting purposes.
• Assist the accounting team with ad-hoc projects as needed.

Education

Accredited Certification in Bookkeeping, Accounting Clerk studies, or a closely related financial field.

Experience

2 to 3 years of direct, dedicated experience handling accounts payable and receivable transactions. Strong, demonstrable accounting experience is required.

Requirements

• Software Proficiency: Strong working knowledge of QuickBooks Online and proficiency in Microsoft Excel.
• Problem-Solving: Proven ability to investigate and resolve billing discrepancies, missing payments, or processing errors.
• Organization: Strong multi-tasking skills with the ability to prioritize tasks in a fast-paced environment and maintain absolute data accuracy under tight deadlines.

Job conditions

• Full time, permanent – 40 hours/week
• Work schedule: Monday through Friday, 8AM to 5PM
• Location: in Chicago
• Starting date: as soon as possible

Salary

to be discussed

Pay

From $22.00 per hour

Benefits

• Paid time off Work Location: In person