Accounts Payable and Accounts Receivable Coordinator

Socket.dev; Phoenix (AZ); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

3.3 weeks PTO

10 paid holidays

Low-cost medical, dental and vision

Company match 40% up to 10% retirement

Tuition reimbursement

Employee Assistance Program

Job summary

Southwest Behavioral & Health Services is seeking an Accounts Payable Coordinator to support the Finance Team. The role involves AP/AR coordination, vendor management, and assisting with audits in a hybrid Monday–Friday schedule.

The ideal candidate will have a bachelor’s degree in accounting or finance (or 3+ years in accounting) and experience with Great Plains and DocLink. Strong organizational and communication skills are a must.

Qualifications

• A Bachelor’s degree in business with a major in accounting or finance; OR
• A minimum of three years directly related experience in accounting.
• Great Plains and DocLink experience preferred

Responsibilities

• Handle all Accounts Payable functions including vendor inquiries, coding, and payment processing.
• Match invoices to receivers, POs, and contracts and resolve variances.
• Maintain vendor files and 1099 status; assist in annual 1099 forms.
• Process payments (checks/EFTs/CC/online) and assist with annual audit.
• Accounts Receivable duties: prepare invoices, bank deposits, post receipts, reconcile GL accounts.

Education

Bachelor’s degree in business with a major in accounting or finance

A minimum of three years directly related experience in accounting

Tools

Great Plains

DocLink

Job description

Southwest Behavioral and Health Services is seeking a dedicated and detail oriented Accounts Payable Coordinator who can help us fulfill our mission. “Delivering compassionate care to enhance lives and improve communities”. We are seeking someone who enjoys coordinating with people, ability solve problems, organized and excellent communication skills. Does this describe you? If so, you may be the person we are looking for to join our dynamic Finance Team team!

Job Preview at a Glance:

Accounts Payable and Accounts Receivable Coordinator is responsible for working with and coordinating the work of a number of accounting associates in all aspects of accounting to include: accounts payable, accounts receivable, general ledger, and financial reporting.

Schedule:

This position is a Monday- Friday hybrid schedule, flexibility to work during business operating hours.

Duties & Responsibilities:

• Responsible for all Accounts Payable functions including:
  • Promptly responds to vendor inquiries/requests.
  • Using DocAlpha/DocLink to match, code, and route vendor invoices for approval and payment
  • Reviews matching of invoices to receivers, POs, and contracts when applicable and researches/resolves any variances.
  • Matches credit card receipts to statements and researches/resolves any variances.
  • Verifies taxes are correct when applicable.
  • Maintains/updates vendor files in systems for any changes including legal & remittance addresses, 1099 status, portal access, etc.
  • Processes/distributes all forms of payments including checks/EFTs/CC/online payments and reports as required.
  • Assists with the preparation and distribution of the annual 1099 Forms.
  • Assists in the annual audit.
  • Follows procedures for rent, food and personal allowances processing.
  • Maintains accurate Accounts Payable filing system.
• Manages rents and related payments for all leased real property, ensuring timely payment, and reconciliation to vendor statements and leases.
• Prepare and distribute monthly reporting to external parties.
• Maintains highest discretion in department and confidentiality.
• Generates journal entries for accruals and reclasses.

Accounts Receivable Functions:

• Prepare accurate invoices for submission to contractors.
• Prepare bank deposits.
• Post receipts to the Great Plains on a timely basis.
• Reconcile other various General Ledger accounts on a monthly basis.
• Post payments to the Client Accounts
• Reconcile the Client Fund Account/system to the General Ledger.
• Generate journal entries.
• Maintain filing system for all billings and related contracts.
• Assist with the year-end audit.

Education & Qualifications:

• A Bachelor’s degree in business with a major in accounting or finance; OR
• A minimum of three years directly related experience in accounting.
• Great Plains and DocLink experience preffered

Benefits:

• 3.3 weeks of PTO your 1st year of employment, with increased accruals after continued service!
• 10 paid holidays
• Low-cost medical, dental and vision insurance, short-term/long-term disability and life insurance for employees
• We will help you save for retirement – 40% company match up to a 10% deferral into your SB&H retirement account!
• Career Development – Benefit from our culture of internal promotion!
• We help you with your higher education goals – Reduce your tuition costs with our tuition reimbursement program & discount degree programs!
• Employee Assistance Program, Health & Wellness and much more!

About SB&H

Southwest Behavioral & Health Services is a large and growing, non-profit community-based provider of behavioral health services with locations throughout the Phoenix metropolitan area, rural Maricopa County, Gila, Pinal, Mohave, Coconino, and Yavapai Counties. We are a well-established voice in the community with more than 115 sites, over one thousand employees, and 40 years’ experience.

At Southwest Behavioral & Health Services, we believe in the power of Empowered Belonging — a culture where every individual’s unique perspectives, backgrounds, and experiences are welcomed and valued.

We’re committed to creating a workplace where unique perspectives are valued, personal journeys are respected, and every individual is empowered to bring their whole self to a shared mission of delivering compassionate, life-changing services to the communities we serve.

Through our Empowered Belonging program, we’re committed to:

• Voice & Visibility — ensuring every team member’s ideas, experiences, and contributions are recognized and heard.
• Fair Access — fostering openness and fairness in opportunities for growth, leadership, and advancement, while honoring the different journeys people take.
• Culture of Connection — building authentic, meaningful relationships across backgrounds, roles, and experiences, knowing that fresh perspectives strengthen our work.
• Learning & Growth — providing opportunities for ongoing development, empathy, and leadership that reflect the many experiences within our teams.
• Wellbeing & Safety — prioritizing the mental, emotional, and psychological safety of every person, recognizing that belonging means something different to each of us.

Where everyone belongs. Where everyone leads.

Join us in shaping a community where your difference makes a difference, and your impact is real.

To learn about Southwest Behavioral & Health Services mission, values and services please review our website at https://www.sbhservices.org/

SB&H is a drug-free workplace, drug screening required. Southwest Behavioral & Health Services is an Equal Employment Opportunity Employer. Southwest Behavioral & Health Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.