Accounts Payable Analyst [ON SITE]

acehardware; Oak Brook (IL); On-site; USD 66,000 - 83,000; Full time

Benefits offered by this job

Incentives

401(k) plan

Health benefits (medical, dental, etc)

Vacation / Paid time off

Company Car

Employee discounts

Tuition assistance

EAP

Annual bonuses

Job summary

Ace Hardware Corporation is looking for an Accounts Payable Analyst to support the EDI invoice processing, monitor errors, and drive improvements. This role reports to the EDI Supervisor and collaborates with vendors and business partners to reduce issues and enhance efficiency.

The successful candidate will analyze data, report on KPI metrics, and participate in continuous improvement initiatives within a high-volume AP environment. Strong communication and Excel skills are essential.

Qualifications

• Strong data analysis to identify EDI transaction errors and data discrepancies.
• Critical thinking to determine root causes and sustainable solutions.
• Develop KPI scorecards for invoice processing accuracy and errors.
• Identify opportunities to improve EDI processes and workflows.
• Lead cross functional teams through the EDI error resolution process.
• Provide training and ongoing support to business partners and AP team members.

Responsibilities

• Build and review reports to identify EDI errors and data discrepancies.
• Evaluate EDI exception errors and process gaps to determine root causes.
• Develop KPI scorecards for invoice processing accuracy and EDI rejection rates.
• Identify and implement opportunities to improve EDI processes and workflows.
• Lead cross functional teams to drive accuracy and efficiency in error resolution.
• Provide training and continuous support to partners and AP team members.
• Assist manager in overseeing daily AP department operations.

Skills

Data Analysis

Critical Thinking

KPI Reporting

Continuous Improvement

Cross Functional Collaboration

Training

Support

Vendor Relationships

Excel Proficiency

Communication Skills

Tools

SAP

Job description

WORK AUTHORIZATION: This position is not eligible for employment visa sponsorship now or in the future.

The Accounts Payable Analyst will be a key member of the Accounts Payable team, reporting to the EDI Supervisor. The primary role of the EDI Analyst is to support the accuracy and efficiency of EDI invoice processing. This individual will work to monitor and reduce transaction errors and pending items through root cause analysis and partnering with vendors and business partners. They will review and evaluate current processes and procedures to identify gaps and inefficiencies and provide recommendations for process improvements that enhance efficiency.

What You’ll Do

• Data Analysis– Build and review reports to identify EDI transaction errors, data discrepancies, and opportunities to improve processing accuracy and efficiency.
• Critical Thinking– Evaluate EDI exception errors, unusual transactions, and process gaps to determine root causes and collaborate with vendors for long-term, sustainable solutions.
• KPI Reporting– Develop and provide KPI scorecards on invoice processing accuracy rate, EDI rejection rate, and types of errors.
• Continuous Improvement– Identify and implement opportunities to improve EDI processes and workflows, increasing efficiency and overall effectiveness.
• Cross Functional Collaboration– Lead cross functional teams throughout the EDI error resolution process to drive accuracy and efficiency.
• Training– Provide training and continuous support to business partners and A/P team members
• Support– Collaborate with the manager to oversee daily operations of the department

Who You Are

You are a strong problem solver and critical thinker who enjoys working with data to inform key decisions. You work effectively both independently and collaboratively, partnering with stakeholders to identify solutions and improve processes. You are passionate about continuous improvement and consistently look for ways to enhance efficiency and outcomes.

Required Skills

• Previous experience in a high-volume, corporate Accounts Payable environment, with a strong understanding of vendor relationships, billing practices, payment terms, and payment processing
• Working knowledge of EDI, including the ability to read and interpret segments and elements
• Solid understanding of end-to-end Accounts Payable processes, with exposure to accounting and finance impacts related to stock replenishment and drop ship activity
• Ability to understand cross-functional impacts from finance and receiving transactions
• Proven ability to build and maintain effective working relationships with vendors, merchants, and Accounts Receivable teams
• Strong analytical and problem-solving skills, including the ability to investigate issues and identify root causes
• Experience working with large data sets, including extracting, analyzing, and translating data into actionable business insights (e.g., segmentation, aggregation, basic statistics)
• Advanced Microsoft Office skills, particularly in Excel (formulas, pivot tables, VLOOKUPs), along with Word and PowerPoint
• Excellent verbal and written communication skills
• Ability to prepare clear, professional reports and correspondence using proper business language and grammar

Preferred Skills

• SAP
• Knowledge of common EDI transactions and error handling practices
• Intermediate to advanced data analysis skills
• Continuous improvement mindset with exposure to process improvement methodologies (e.g., Lean, Six Sigma—informal experience is fine)
• Strong attention to detail with a focus on data accuracy and process consistency

Compensation Details:

$66000 - $82600 per year

Why should you join our team?

We live our values - W.E.L.I.G.H.T (Winning, Excellence, Love, Integrity, Gratitude, Humility, and Teamwork). Gratitude. Humility. Love. You don’t often see values like these in most corporate statements, but Ace is different. These things are important to us. They represent our commitment to the company, our employees, to Ace retailers and to the Ace brand.

In addition to providing our employees a great culture, Ace also offers competitive benefits* that address life’s necessities and perks, many of which expand and improve year after year, including:

• Incentive opportunities, based on role/grade level (company growth over the past 5 years resulted in incentives being paid out at an average of 122% of your target opportunity!)
• Generous 401(k) retirement savings plan with a fully vested matching contribution the first year in addition to quarterly contributions and annual discretionary contribution (once eligibility requirements have been met). Over the past 5 years, company contributions (matching, quarterly & discretionary) for fully eligible employees have averaged 10% of total eligible compensation
• Comprehensive health coverage (medical, dental, vision and disability – up to 26 weeks short-term disability and long-term disability) & life insurance benefits for you and your dependents
• 21 days of vacation immediately available (prorated in the first year) and up to 6 paid holidays depending on the month of hire
• Company Car, phone and fuel card are provided for field-based positions
• Your career at Ace is more than just a job. It’s a chance to be part of something meaningful. We help locally‑owned businesses thrive and make an impact in their communities – and we support our employees in doing the same by offering an annual Ace Cares Week, 20 hours off work per year to volunteer at an organization of your choice, opportunities to help Children’s Miracle Network Hospitals and the Ace Helpful Fund through the Ace Foundation
• Ace invests in every employee we hire, with a key focus on development and coaching. We offer on‑site classes, facilitator‑led courses, and a generous tuition assistance program, plus a performance management approach that goes beyond the typical annual review
• We know the work environment matters. That’s why Ace holds frequent campus events like Employee Appreciation Week, vendor demos, cookouts, and merchandise sales
• We bring them to you! Services such as mobile spas, auto maintenance, car wash and detailing, dry cleaning, dentists, eye doctors, flu shots, recycling and more!
• Employee discounts on Ace merchandise (including top brands like Weber, Traeger, Yeti, Craftsman, DeWalt and more), travel, fitness, computers and thousands more

• Birth/Adoption bonding paid time off
• Adoption cost reimbursement
• Employee Assistance Program (EAP) – access to free visits to therapists and lawyers, guidance on financial matters, elder and childcare, and assistance with tickets to entertainment events
• Identity theft protection

* Benefits are provided in compliance with applicable policies.

We want to hear from you!
When most people think of career opportunities with Ace Hardware, they often think of the helpful cashiers and sales associates at their local store. However, have you also considered the people behind the scenes who select, promote, ship and process the invoices for more than 75,000 products? Maybe you haven't, but we'd like you to. Because together we help our customers take care of their homes. Come find out why a career with the Ace Hardware Corporation is one of America's best kept secrets.

Equal Opportunity Employer

Ace Hardware Corporation is committed to a policy of promoting equal employment opportunities. The company recognizes the importance of diversity and leveraging the skills and talents of all people to the mutual advantage of each individual and the organization. The company is committed to the prevention of employment discrimination related to race, religion, color, sex (including sexual harassment), gender identity, national origin, age, marital status, disability and military or veteran status, sexual orientation or any other action covered by federal or applicable state/local laws.

Disclaimer

The pay range for this position starts as listed in the job posting, but could be higher based on education and experience. Please note, compensation decisions are dependent on the facts and circumstances of each opening. We take into consideration the minimum requirements outlined in the job description, such as an individual’s education, training and experience, the position’s work location, required travel (if any), and external market conditions when determining the final salary for potential new hires.

Be aware that salary estimates published via alternate online job boards may not be a true representation of the actual pay range offered for this position. Please refer to the Ace position description for the accurate starting pay range information and feel free to discuss this with a Talent Acquisition professional if you are chosen to move forward with an interview.

This written “Position Description” is not intended to cover all aspects of the position listed. It is meant to cover the basic/general essential job functions of a particular position. Ace Hardware Corporation reserves the right to change job duties, including essential job functions, according to business necessity.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.