Accounts Payable Analyst III

In-N-Out Burger; Irvine (CA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

401(k)/Profit Sharing

Adoption Assistance

Education Reimbursement

Pet Insurance

Job summary

In-N-Out Burgers in Irvine, CA seeks a full-time Accounts Payable Analyst III to ensure the accuracy of invoices, expense reports, PO verifications, and timely payments. Reporting to the Accounts Payable Supervisor, you will maintain strong vendor relationships and support month-end close.

Candidates should have 2-5+ years in high-volume AP, knowledge of general accounting, and experience with Oracle Fusion and Concur; APS certification is highly preferred and may be required within a year.

Qualifications

• 2+ years of accounts payable experience (2-5+ years).
• Solid understanding of general accounting practices.
• Experience with Oracle Fusion and Concur preferred.
• APS certification preferred or obtained within 1 year of employment.

Responsibilities

• Review and process invoices and employee expense reports; verify against purchase orders and contracts.
• Collaborate with internal departments and vendors to resolve discrepancies.
• Prepare and process payments (check, ACH, wire) in a timely manner.
• Maintain vendor relationships and assist with AP reporting and month-end close.

Skills

Accounts payable

High-volume AP

Attention to detail

Communication skills

Education

APS Certification

Tools

Oracle Fusion

Concur

Job description

Come join our family at In-N-Out Burgers!

We have an excellent opportunity for a full-time Accounts Payable Analyst III based in our Irvine, CA location. Reporting to the Accounts Payable Supervisor, be an integral part of a team dedicated to financial accuracy and excellence. In this role, you will play a critical part in the accuracy and efficiency of our accounts payable processes. You will be responsible for reviewing and processing invoices and expense reports, verifying purchase orders, preparing payments, and maintaining strong vendor relationships. The ideal candidate will have 2-5+ years of accounts payable experience and a solid understanding of general accounting practices.

This position is full-time, in-office only.

Key Responsibilities

• Review and process invoices and employee expense reports, ensuring that all details are accurate and compliant with company policies and procedures. Verify that purchases align with purchase orders and contracts.
• Work closely with internal departments and vendors to resolve discrepancies and exceptions related to invoices, including pricing issues, missing documentation, or discrepancies between purchase orders and invoices.
• Prepare and process payments to vendors in a timely manner. Ensure payment terms are adhered to and assist in the preparation of payment runs, including check, ACH, and wire transfers.
• Vendor Relationship Management: Serve as the point of contact for vendor inquiries, ensuring timely resolution of payment-related concerns. Foster and maintain positive relationships with vendors, addressing issues with professionalism and care.
• Reconcile accounts payable records to ensure that all transactions are accurate. Assist in the monthly and year-end closing processes by preparing accounts payable reports, ensuring all invoices are recorded, and past due invoices are addressed.
• Work with purchasing, receiving, and other departments to verify purchase orders, resolve discrepancies, and maintain smooth accounts payable operations.
• Perform regular audits of accounts payable transactions to ensure compliance with company policies, internal controls, and applicable regulations. Assist with internal and external audits as needed.
• Suggest and implement process improvements to streamline accounts payable functions, enhance efficiency, and reduce errors. Actively participate in efforts to optimize the accounts payable workflow.

Work Schedule & Benefits

• Full-time position, Non-Exempt
• Onsite, in office hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm
• Occasional travel required to corporate offices and satellite locations in CA and TN, depending on business needs.
• Pay Range is $32.58-$40.00/hr. Represents the expected salary range for this job requisition. Ultimately, in determining your pay, we'll consider your experience and other job-related factors
• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

Qualifications

• High school diploma or equivalent required
• 5+ years of experience in high-volume accounts payable focused role required
• Working knowledge of general accounting practices
• Previous experience with Oracle Fusion and Concur preferred
• Accounts Payable Specialist (APS) Certification is highly preferred. If the candidate does not currently hold the APS certification, they will be required to obtain it within one (1) year of employment as a condition of continued employment.
• Proficiency in Microsoft Word, Excel, Outlook, and Teams required
• Exposure to ERP software, Teams, and Zoom is preferred
• Strong customer service skills
• Excellent written and verbal communication skills
• Strong attention to detail and problem-solving skills
• Ability to work in a collaborative, cross-functional team environment

Work Location Details

In-N-Out Burger plans to bring its west coast headquarters team back together under one roof by the end of 2029. After maintaining two Southern California office locations for many years, the company will permanently close its Irvine office in 2029 and once again headquarter the company’s western territory solely in Baldwin Park, California, where the company was founded in 1948.

Newly hired Associates in Irvine will be eligible to participate in the group move to Tennessee with relocation assistance or work from our western headquarters in Baldwin Park, CA, upon its opening in 2029. We are sharing this information early so candidates can make informed decisions while considering a career with In-N-Out Burger.

ABOUT In-N-Out Burgers

In-N-Out Burgers was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon, Colorado, Washington, Idaho, and Tennessee. In-N-Out’s menu has remained the same since 1948, and we have maintained a simple philosophy - serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates. In-N-Out offers a competitive salary and comprehensive benefit package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out will provide a reasonable accommodation to complete the interview process upon request.