Accounts Payable Analyst I

PEMEX Procurement International; Houston (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A procurement company in Houston seeks an Accounts Payable Analyst I to support various accounts payable functions. Responsibilities include processing supplier invoices, resolving discrepancies, and maintaining vendor relationships. The ideal candidate will have a Bachelor’s degree in Accounting or Business, relevant work experience, and must be fluent in English and Spanish. Proficiency in Microsoft Office and SAP is required.

Qualifications

• Minimum of 2 years of relevant work experience required.
• In lieu of degree, a minimum of 4 years of directly related work experience may be considered.
• Fluent in English and Spanish.

Responsibilities

• Process supplier invoices and resolve discrepancies.
• Ensure accuracy by verifying purchase order amounts and quantities.
• Reconcile vendor statements to identify and resolve discrepancies.

Skills

Basic Accounting knowledge

Attention to detail

Organizational skills

Communication skills

Team player attitude

Education

Bachelor’s degree in Accounting, Business, or a related field

Tools

Microsoft Office (Excel, Outlook)

SAP and other ERP

Job description

Pemex Procurement International, Inc. is an equal opportunity employer and complies with all applicable federal, state, and local laws. Equality and non-discrimination are principles contained in the PPI ’s Code of Ethics and Code of Conduct.

Be Part Of Our Team

We take pride in the professional qualifications and experience of our workforce and maintain a wide cultural diversity in our organization. See our open positions listed below.

The Accounts Payable Analyst I reports to the Accounts Payable Coordinator at Pemex Procurement International, Inc. and is responsible for supporting various accounts payable functions. Key responsibilities include processing supplier invoices, identifying and resolving discrepancies with different areas in multiple locations in Mexico, providing vendors with status updates on their statements of account, and sending reminders for invoiced materials that have not yet been received. Additional duties may be assigned as needed to support the AP function.

LOCATION

Houston, TX 77079

ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned)

• Monitor and distribute the daily inbox, preparing invoices for daily processing.
• Prepare and review invoices and registers in the company’s Accounts Payable system, ensuring accuracy by verifying purchase order amounts and quantities, applying discounts, and performing three-way matching of purchase orders, goods receipts, and invoices.
• Apply credit notes for liquidated damages on delay in Hitec and SAP.
• Register and review the processing of material, spare parts, services, freight, and inspection invoices.
• Review and compare invoices with purchase orders to ensure accuracy of prices, payment terms, and charges, and verify that all invoice information matches the corresponding Purchase Order in the SAP R/3 System.
• Reconcile vendor statements to identify and resolve discrepancies.
• Establish and maintain relationships with new and existing vendors.
• Interact with associates at various levels of the company for verification and resolution of receipt and pricing issues.
• Upload daily exchange rates.
• File documents; imaging and filing.
• Timely response to vendor inquiries.
• Work with department to identify processes for improvement.
• Comply with financial policies, procedures, and contractual requirements.

EDUCATION AND/OR EXPERIENCE

• Minimum of 2 years of relevant work experience required.
• In lieu of degree, a minimum of 4 years of directly related work experience may be considered to meet the educational requirement.

Qualifications

• Honesty, trustworthiness, integrity, and dependability.
• Basic Accounting knowledge, attention to detail, willingness to learn, organizational and communication skills, team player attitude.

Requirements

• Bachelor’s degree in Accounting, Business, or a related field is required. Equivalent combinations of education and experience will be considered.

Travel:

• 0-5%, primarily within the United States and Mexico, with potential for other locations. Travel will vary depending on the company’s needs.

Language:

• Fluent in English and Spanish.

Special requirements:

• Experienced in Microsoft Office (Excel, Outlook), SAP and other ERP.
• Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP/XLOOKUP, general functions) required.
• Superior organizational skills and attention to detail.
• Must be able to effectively communicate with employees and work in a team environment.
• Ability to meet deadlines in a fast-paced environment.
• Knowledge of general accounting principles and practices, automated accounting systems, and accounts payable.