Accounts Payable Analyst

Bridge Housing Corporation; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

An established industry player is seeking an AP/AR Specialist to manage daily accounts payable functions across multiple properties. This role demands a detail-oriented individual who thrives in a collaborative environment and possesses strong communication skills. You will oversee payable records, resolve invoice discrepancies, and generate financial reports to ensure timely payments. If you're looking to make a significant impact in a supportive office setting, this opportunity is perfect for you. Join a team that values your contributions and offers a dynamic work environment.

Qualifications

• 2+ years of AP experience required.
• Proficiency in MS Office and Yardi preferred.

Responsibilities

• Oversee payable records for 35 properties.
• Generate financial reports for timely invoice approval.
• Resolve urgent vendor issues and ensure timely payments.

Skills

Detail-oriented

Written communication

Oral communication

Teamwork

Yardi

MS Office Suite

Analytical skills

Education

High School Diploma

Associate's Degree in Accounting

Tools

Yardi

MS Office Suite

Job description

Reporting to the Assistant Manager A / P, this position is responsible for the daily processing and coordination of A / P functions across our BPMC sites. The AP / AR Specialist handles various reporting requirements and daily activities.

This role requires a detail-oriented individual with strong written and oral communication skills, the ability to work well in a team, and a positive attitude towards work challenges. The position is onsite in our San Francisco office.

Duties and Responsibilities

1. Oversee payable records for 35 properties.
2. Identify and resolve invoice issues in Yardi exception queues, such as missing property codes, new vendors, GL codes, or split properties.
3. Ensure updates are made in Yardi BOT1, BOT2, and FullServ tasks.
4. Run analytical reports to monitor inconsistencies in payable records, workflows, and GL codes, especially for marketing/lease-up properties.
5. Adapt to new environments in Yardi for properties #1501HUB and #1520HUB.
6. Generate financial reports to monitor vendors (e.g., HD Supply, Sherwin Williams, PG&E) for timely invoice approval and payment.
7. Escalate issues to the AP Manager when invoices are stuck in RM / PS queues.
8. Address urgent, time-sensitive requests from Property Supervisors, Asset Managers, and DevAcct Managers, ensuring no duplicates in payable analytics.
9. Resolve urgent vendor issues, including obtaining login credentials or creating accounts for online payments.
10. Set up autopay in vendor portals for routine payments and monitor for timely processing.
11. Use Payable Analytics to research and resolve duplicate payments, requesting vendor refunds as needed.
12. Collaborate with management to consolidate vendor accounts into a master account.
13. Handle Accounts Receivable issues: deposit checks, locate correct bank accounts, and clarify refund reasons.
14. Initiate wires and book transfers in Wells Fargo, BofA, and US Bank for BPMC and mortgage payments, ensuring approvals and proper documentation.
15. Prepare and process the monthly 1504 Analysis worksheet for BRIDGE split properties, upload CSV files, and initiate wire transfers across banks.
16. Process statutory payments, including property taxes, unsecured taxes, business license renewals, and other fees, with proper approvals and backup.

Requirements

• Proficiency in Word processing and spreadsheets, preferably MS Office suite.
• At least 2 years of AP experience.

Preferred Qualifications

• Knowledge of Yardi.
• Experience processing high-volume payments with computerized accounting packages.

Working Conditions

• Office environment.
• Standard workweek.

Physical Requirements

• Remain stationary (standing or seated) for extended periods.
• Operate machinery or equipment requiring hand/finger/wrist use.
• Spend significant time viewing computer monitors.
• Lift and move objects up to 25 pounds without assistance.

Required Experience and Skills

• Key Skills: AJAX, AutoCAD Design, Business Travel, KPO, Adobe.

Employment Type: Full-Time

Experience: 2+ years

Vacancy: 1

Hourly Salary: $28 - $33