Accounts Payable Analyst

TALENT Software Services; Newark (NJ); On-site; USD 60,000 - 75,000; Full time

Job summary

TALENT Software Services seeks an Accounts Payable specialist in Newark, NJ to manage invoice processing and payments, ensure accuracy, and maintain audit-ready documentation. You will review invoices, resolve discrepancies, and coordinate with vendors and clients to meet deadlines.

The role requires a high school diploma with accounting background, 5 years AP experience, SAP FI knowledge, and understanding of Sarbanes-Oxley controls.

Qualifications

• High School Graduate with some accounting background.
• 5 Years accounts payable experience with specific emphasis on processing invoices.
• Strong analytical and problem solving skills.
• Superior customer service and communication skills. Excellent written and verbal communication skills.
• Initiative; teamwork, problem solving, planning and organizational ability.
• Attention to detail.
• PC/LAN skills and an understanding of systems.
• Proven level of professionalism with internal and external clients.
• Knowledge of SAP and FI accounting rules as they relate to invoice processing.
• Compliance with the Department of Energy's regulation 10 CFR 810 is required.

Responsibilities

• Review invoices to ensure accuracy and consistency with check requests.
• Process invoices in an accurate and timely manner.
• Investigate discrepancies and take appropriate action to resolve timely.
• Resolve complex invoice payment issues and provide client support regarding special payment situations.
• Timely follow-up with vendors and clients regarding AP related issues.
• Void and cancel checks.
• Perform payment proposal, including meeting all payroll deadlines and cutoffs and monitor change and hold requests by clients-Assist with 3rd Party Audit Support-Maintain files in an organized and orderly manner, including scanning as required-Perform.
• Perform EFT bank request validations.
• Deliver ad hoc reporting, prepare and review monthly check cancellation reports to support auditing and quality control processes, perform monthly QC reviews for third party teams, and carry out other audit reporting as required.

Skills

Analytical skills

Problem solving

Customer service

Communication skills

Attention to detail

Teamwork

Education

BA/BS in Business or Accounting

Accounts Payable certification

Tools

SAP

PC/LAN

Job description

Perform complex and specialized duties relating to the complete invoice processing and payment cycles processes, specifically, process invoices and payments in a timely manner. Scan and organize documents to ensure auditability. Maintain communications and relations with all clients and vendors, Understand and support departmental strategic objects and goals Review processes and procedures and recommend appropriate changes, including updating process flows and documentation. Ensure Sarbanes Oxley key and non-key control compliance.

Job Responsibilities

• Review invoices to ensure accuracy and consistency with check requests.
• Process invoices in an accurate and timely manner.
• Investigate discrepancies and take appropriate action to resolve timely.
• Resolve complex invoice payment issues and provide client support regarding special payment situations.
• Timely follow-up with vendors and clients regarding AP related issues.
• Void and cancel checks.
• Perform payment proposal, including meeting all payroll deadlines and cutoffs and monitor change and hold requests by clients-Assist with 3rd Party Audit Support-Maintain files in an organized and orderly manner, including scanning as required-Perform.
• Perform EFT bank request validations.
• Deliver ad hoc reporting, prepare and review monthly check cancellation reports to support auditing and quality control processes, perform monthly QC reviews for third party teams, and carry out other audit reporting as required.

Job Specific Qualifications

• High School Graduate with some accounting background.
• 5 Years accounts payable experience with specific emphasis on processing invoices.
• Strong analytical and problem solving skills.
• Superior customer service and communication skills. Excellent written and verbal communication skills.
• Initiative; teamwork, problem solving, planning and organizational ability.
• Attention to detail.
• PC/LAN skills and an understanding of systems.
• Proven level of professionalism with internal and external clients.
• Knowledge of SAP and FI accounting rules as they relate to invoice processing.
• Compliance with the Department of Energy's regulation 10 CFR 810 is required.

Desired

• BA/BS - Business or Accounting
• Experience with SAP/FI systemsAccounts Payable certification
• Basic knowledge of Sarbanes Oxley requirements