Accounts Payable Analyst

Sysco; Houston (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Sysco is seeking an Accounts Payable Associate to ensure accurate and timely processing of AP invoices and to make informed decisions when PO and vendor invoices diverge.

You will handle invoice approvals, vendor communications, and payments (checks, ACH, expedited), reconcile logistics adjustments, and collaborate with SBS Global teams to maintain service levels.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 2–4 years AP or accounting experience; 3-Way Match processing.
• Proficiency with MS Office and ERP systems (e.g., Workday).
• Ability to identify invoice discrepancies and prioritize tasks in a fast-paced environment.

Responsibilities

• Process AP invoices and approvals; code and handle vendor claims.
• Respond to supplier inquiries and research statements.
• Run payment cycles: checks, ACH, and expedited payments.
• Reconcile logistics and resolve OS&D and invoice disputes.
• Collaborate with internal teams to meet service levels.

Skills

Accounts payable concepts

Invoice accuracy review

MS Office / ERP systems

Written and verbal communication

Education

High School Diploma or GED

Associate’s Degree or higher preferred

Tools

Workday

Job description

Position Summary

Performs activities required to ensure accurate and timely processing of AP invoices. Makes informed decisions when discrepancies between PO and vendor invoice occur.

Duties And Responsibilities

Performs activities related to AP Invoice Processing

• Approve invoices/provide coding as required; Handle Corporate/direct-billed vendor reclamations (i.e., damage inside pallet) and vendor returns and claims.
• Field inbound phone calls from Suppliers, respond to requests for information/approval from SBS related to OS&D/pricing/receiving discrepancies, research on supplier statements, payment related vendor inquiries. Handle vendor phone inquiries re: set up and documents. Download BSCC claims report w/o vouchers, review for discrepancies, run script to generate voucher, investigate exclusions and manually create vouchers. Initiate standard check runs, print and mail checks, generate ACH payments, create and route check requests, batch and mail expedited payments, and process payments for rush or off-cycle
• Manage escheatment processes and jurisdictional filings and second level exceptions requiring escalation (by policy or outside of tolerance) for Corporate paid vendors
• Process logistics revenue adjustments submitted by OpCos; Process Rebate Payments. Reconcile logistics daily and month end reports; Research and address logistics out of balance issues; Resolve AP debit balances on the trial balance; Review and approve Logistics claims; Review and approve OpCo OSD (Over, Short, Damage) claims; Review and approve OpCo supplier agreement claims; Review and approve SMS claims; Supplier-to-customer agreement related inquiries / disputes
• Liaison with Sysco internal teams and SBS Global teams to ensure service levels and quality requirements are achieved

Required Minimum Education

High School Diploma or GED required, Associate’s Degree or higher preferred

Required Minimum Experience

2-4 years experience in Accounts Payable or Accounting Degree or related accounting experience (for example, General Ledger, Accounts Receivable, Payroll) Experience processing invoices performing 3-Way Match

Abilities And Skills

• Basic working knowledge of commonly used Accounts Payable concepts, practices and procedures.
• Ability to review invoices for accuracy and identify discrepancies.
• Microsoft Office and specialized accounting / finance software ERP Systems (i.e. workday).
• Ability to prioritize tasks and work in a fast pace environment. Good oral and written communication skills.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
• The noise level in the work environment is usually moderate.

NOTICE: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that these are the only tasks to be performed by the employee in this job. He or she will be required to follow any other instructions and to perform any other job related duties requested by his or her supervisor.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. This job description supersedes prior job descriptions

Position Summary

Performs activities required to ensure accurate and timely processing of AP invoices. Makes informed decisions when discrepancies between PO and vendor invoice occur.

Duties And Responsibilities

Performs activities related to AP Invoice Processing

• Approve invoices/provide coding as required; Handle Corporate/direct-billed vendor reclamations (i.e., damage inside pallet) and vendor returns and claims.
• Field inbound phone calls from Suppliers, respond to requests for information/approval from SBS related to OS&D/pricing/receiving discrepancies, research on supplier statements, payment related vendor inquiries. Handle vendor phone inquiries re: set up and documents. Download BSCC claims report w/o vouchers, review for discrepancies, run script to generate voucher, investigate exclusions and manually create vouchers. Initiate standard check runs, print and mail checks, generate ACH payments, create and route check requests, batch and mail expedited payments, and process payments for rush or off-cycle
• Manage escheatment processes and jurisdictional filings and second level exceptions requiring escalation (by policy or outside of tolerance) for Corporate paid vendors
• Process logistics revenue adjustments submitted by OpCos; Process Rebate Payments. Reconcile logistics daily and month end reports; Research and address logistics out of balance issues; Resolve AP debit balances on the trial balance; Review and approve Logistics claims; Review and approve OpCo OSD (Over, Short, Damage) claims; Review and approve OpCo supplier agreement claims; Review and approve SMS claims; Supplier-to-customer agreement related inquiries / disputes
• Liaison with Sysco internal teams and SBS Global teams to ensure service levels and quality requirements are achieved

Required Minimum Education

High School Diploma or GED required, Associate’s Degree or higher preferred

Required Minimum Experience

2-4 years experience in Accounts Payable or Accounting Degree or related accounting experience (for example, General Ledger, Accounts Receivable, Payroll) Experience processing invoices performing 3-Way Match

Abilities And Skills

• Basic working knowledge of commonly used Accounts Payable concepts, practices and procedures.
• Ability to review invoices for accuracy and identify discrepancies.
• Microsoft Office and specialized accounting / finance software ERP Systems (i.e. workday).
• Ability to prioritize tasks and work in a fast pace environment. Good oral and written communication skills.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
• The noise level in the work environment is usually moderate.

NOTICE: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that these are the only tasks to be performed by the employee in this job. He or she will be required to follow any other instructions and to perform any other job related duties requested by his or her supervisor.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. This job description supersedes prior job descriptions