Accounts Payable Analyst

Georgia Tech; Atlanta (GA); On-site; USD 63,000 - 67,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Analyst to ensure timely payments to vendors and faculty. This role involves managing the complete accounts payable cycle, preparing reconciliations, and ensuring compliance with IRS regulations. The ideal candidate will thrive in a fast-paced environment and possess strong analytical skills. Join a vibrant community committed to innovation and excellence, where your contributions will make a significant impact on the financial operations of a leading research institution.

Qualifications

• Bachelor's Degree required; six or more years of relevant experience.
• Professional Accounts Payable Certification preferred.

Responsibilities

• Manage the full accounts payable cycle from receipt of invoices to payment.
• Prepare reconciliations and assist with IRS 1099 compliance.

Skills

Accounts Payable

Reconciliation

Vendor Management

Problem Solving

Data Analytics

Education

Bachelor's Degree in related discipline

Bachelor's degree in business administration

Tools

Workday

Excel

Job description

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Job ID

285318

Location

Atlanta, Georgia

Full/Part Time

Full-Time

Regular/Temporary

Regular

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About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

The Accounts Payable Analyst provides timely and accurate payments to outside vendors and Institute faculty and staff. This role is responsible for processing payment of Purchase Orders, Payment Requests, expense reports, and processing pay cycles.

Responsibilities

Job Duty 1 - Manages the full accounts payable cycle from receipt of invoices to payment.

Job Duty 2 - Prepare and assist in the preparation of reconciliations.

Job Duty 3 - Assist the Accounts Payable Manager with IRS 1099 compliance and reporting, including maintenance of 1099 vendor files.

Job Duty 4 - Resolve problems for internal and external customers by providing explanations of policies and procedures related to accounts payable.

Job Duty 5 - Track and review all rebates earned on contracts and agreements.

Job Duty 6 - Assist with the year-end audit process as needed.

Job Duty 7 - Document and update all operational procedures and processes.

Job Duty 8 - Maintain and monitor process workflow to ensure all invoices and payments are submitted in an accurate in a timely manner and meet Institute requirements, and University System of Georgia regulations.

Job Duty 9 - Reviews and resolves issues with reporting requirements.

Job Duty 10 - Perform other job-related duties as assigned.

Required Qualifications

Educational Requirements
Bachelor's Degree in related discipline or equivalent combination of education and experience.

Required Experience
Six or more years of relevant experience.

Preferred Qualifications

Additional Preferred Qualifications
Professional Accounts Payable Certification.

Preferred Educational Qualifications
Bachelor's degree in business administration or related field.

Preferred Experience
Five years of full cycle AP experience including reconciliation of vendor accounts and two years of analysis experience or working in an analytical role.

Proposed Salary

$63,303- $67,000 Annual Salary

Commensurate with Education and Experience

Knowledge, Skills, & Abilities

ABILITIES
Ability to develop interactive working relationships. Experience managing and coordinating multiple projects involving cross-functional teams is required. Ability to multitask in a high volume, fast-paced legal environment. Experience of leading/supervising a team preferred. Reconciliation of vendor statements, resolving complex payment transactions. Ability to identify process improvements.

KNOWLEDGE
Proficient understanding of full cycle accounts payable processes, statement reconciliations, resolution of complex invoices, and complex payment transactions. General knowledge and understanding on Financial Accounting and internal controls related to the purchase to pay process. Expert understanding of business processes of accounts payable, purchasing, and general ledger.

SKILLS
Experience with Workday. Intermediate to advanced excel skills. Excellent communication skills. Highly organized, strong attention to detail. Problem solving, analytical, and organizational skills. Proficient with data analytics, report development, and presentation skills.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

Other Information

This is not a supervisory position.
This position does have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

Successful candidate must be able to pass a position of trust + credit background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening