Accounts Payable Administrator

Rms-Property-Management; Stamford (CT); On-site; USD 45,000 - 60,000; Full time

Job summary

RMS-Property-Management seeks an Accounts Payable Administrator to support core accounting duties, including recording transactions, reconciling accounts, and ensuring data accuracy. This role ensures timely supplier payments and adherence to approval processes, reporting to the Senior Accountant.

The ideal candidate has 2+ years of accounts payable experience, strong Excel skills, and solid communication abilities.

Qualifications

• 2+ years of accounts payable experience.
• Proficient in Microsoft Office Suite; strong Excel and general computer skills.
• Strong communication and interpersonal skills.
• Must be a team player who is detailed and process oriented with the ability to multi-task.
• Knowledge working with Yardi accounting software a plus.

Responsibilities

• Processing invoices, payments and collections
• Record transactions into the accounting system and ensure accuracy
• File paper and digital copies of supplier documents associated with payables transactions
• Collect and enter required information for new suppliers
• Secure appropriate approvals for all invoices and resolve disputes between internal staff and external parties
• Serve as suppliers' point of contact for payment inquiries and disputes
• Prioritize invoices to make sure supplier discounts are taken when available
• Generate weekly AP and other financial reports for management
• Perform miscellaneous clerical and administrative tasks as needed for Senior Accountant and Management
• Fill in for other AP and accounting personnel during vacations and time off
• Supporting budgeting and assisting with audits

Skills

Attention to detail

Strong communication

Team player

Tools

Excel

Yardi

Job description

The Accounts Payable Administrator handles basic accounting tasks. This involves recording transactions, reconciling accounts, and ensuring the accuracy of financial data. The Accounts Payable Administrator assists in the preparation of financial statements, manages the Accounts payable and provides Accounts Receivable support. The Accounts Payable Administrator's primary job is to correctly input transactions into the accounting system and is responsible for the timely and accurate processing of supplier payments ensuring approval processes are appropriately followed. This role requires basic accounting knowledge and understanding, must be thorough and have great attention to detail. This position reports to the Senior Accountant.

ROLE RESPONSIBILITIES:

• Processing invoices, payments and collections
• Record transactions into the accounting system and ensure accuracy
• File paper and digital copies of supplier documents associated with payables transactions
• Collect and enter required information for new suppliers
• Secure appropriate approvals for all invoices and resolve disputes between internal staff and external parties
• Serve as suppliers' point of contact for payment inquiries and disputes
• Prioritize invoices to make sure supplier discounts are taken when available
• Generate weekly AP and other financial reports for management

OTHER RESPONSIBILITIES:

• Perform miscellaneous clerical and administrative tasks as needed for Senior Accountant and Management
• Fill in for other AP and accounting personnel during vacations and time off
• Supporting budgeting and assisting with audits

QUALIFICATIONS

• 2+ years of accounts payable experience
• Proficient in Microsoft Office Suite; strong Excel and general computer skills
• Strong communication and interpersonal skills
• Must be a team player who is detailed and process oriented with the ability to multi-task
• Knowledge working with Yardi accounting software a plus

RMS is an Affi…