Senior Accounts Payable Specialist

Steadfast Alliance; San Antonio (FL); On-site; USD 65,000 - 78,000; Full time

Job summary

Steadfast Alliance in Florida seeks a Senior Accounts Payable Specialist to manage end-to-end AP processes, ensuring timely payments and accurate coding for job costing while maintaining vendor relations. The role emphasizes accuracy, organizational skills, and cross-department collaboration.

The candidate should have 5+ years in AP, be proficient in QuickBooks or NetSuite, and excel in a team environment, supporting month-end closings and financial reporting.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field, preferred.
• Minimum of 5 years of experience in accounts payable or a similar role.
• Proficiency in accounting software (e.g., QuickBooks, NetSuite).
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Responsibilities

• Process and review invoices for accuracy.
• Match invoices to POs, job orders, and receiving documents.
• Code bills with Cost Item, Job and Department Codes.
• Initiate approval workflow for each bill prior to payment.
• Prepare and process electronic transfers and payments.
• Reconcile AP transactions with vendor statements.
• Monitor payments to maintain balances within credit limits.
• Resolve invoice discrepancies and issues.
• Maintain vendor files and records.
• Assist with month-end closing and financial reporting.
• Collaborate with departments to ensure timely financial data.
• Complete vendor credit applications as requested.
• Verify subcontractor compliance documents.
• Assist in insurance audits.
• Research NTOs and lien releases related to projects.

Skills

Attention to detail

Time management

Communication skills

Teamwork

Independent worker

Education

Bachelor's degree in Accounting/Finance

Tools

QuickBooks

NetSuite

Job description

Job Title: Senior Accounts Payable Specialist

Type: Full Time

Job Summary: This position requires a detail-oriented and experienced Accounts Payable Specialist with Job Costing Experience. The position is responsible for the accounts payable processing in the area assigned, ensuring timely and accurate processing of transactions, and maintaining strong relationships with vendors and company employees.

Key Responsibilities:

• Process and review invoices/bills/receipts for accuracy and completeness.
• Match invoices/bills/receipts to purchase orders/ job orders and receiving documents.
• Enter and code bills using the proper Cost Item, Job and Department Codes into the accounting system.
• Initiate approval process of each bill/invoice for each department prior to payment
• Prepare and process electronic transfers and payments, as assigned.
• Reconcile accounts payable transactions with Vendor Statements.
• Monitor accounts to ensure payments are up to date and balances within Credit Limits.
• Resolve invoice discrepancies and issues.
• Maintain vendor files and records.
• Assist with month-end closing and financial reporting.
• Collaborate with other departments to ensure accurate and timely financial data.
• Complete vendor credit applications as requested
• Verify subcontractors are compliant with all required documents prior to work, assist in completing if necessary
• Assist in insurance audits
• Research NTOs and Request lien releases that correlate with the projects (job)

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field, preferred.
• Minimum of 5 years of experience in accounts payable or a similar role.
• Proficiency in accounting software (e.g., QuickBooks, Net Suite).
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Physical Demands:

• Standing and Walking: Minimal, as most tasks are performed sitting
• Lifting: Occasionally lifting up to 10 pounds, such as files, ledgers, or small office tools.