Construction Accounts Payable Administrator

Warren-Hanks Construction Company; Marietta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Warren-Hanks Construction Company is seeking an Accounts Payable Administrator to manage the day-to-day AP cycle, ensure accuracy, proper approvals, and timely recording of vendor invoices and expenses. You will maintain vendor records, support 1099 compliance, and respond promptly to invoice inquiries.

In this role you will route invoices for approvals, post in the correct period, monitor recurring bills, and uphold audit-ready documentation while protecting confidential financial information.

Qualifications

• High school diploma or equivalent is required.
• Ability to manage recurring deadlines and a high volume of transactions with accuracy.
• Strong organization and attention to detail.
• Professional and confidential communication with vendors and internal teams.
• Proactive follow-up and reliable work ethic.

Responsibilities

• Receive, review, and enter vendor invoices daily with proper coding and approvals.
• Route invoices through the approval process and monitor status to avoid backlogs.
• Post approved invoices in the correct accounting period.
• Track recurring monthly bills and ensure timely payments to avoid late fees.
• Research and resolve missing documentation and coding issues.
• Maintain audit-ready vendor records and support 1099 reporting.
• Respond promptly to vendor inquiries regarding invoice status and timing.
• Maintain organized AP files and protect confidential information.

Skills

Attention to detail

Organization

Communication

Confidentiality

Deadline discipline

Reliability

Proactive follow-up

Education

High school diploma or equivalent

Job description

Job Description

Job Description

The Accounts Payable Administrator manages the day-to-day accounts payable cycle and helps ensure that vendor invoices, employee and company-card expenses, recurring obligations, and payments are accurate, properly approved, timely recorded, and fully supported. The position maintains disciplined processing and reconciliation routines, maintains accurate vendor records and responds professionally and promptly to vendor inquiries regarding invoice status, discrepancies, and payment timing.

Responsibilities

• Receive, review, and enter vendor invoices daily; verify accuracy, completeness, supporting documentation, job/cost coding, and required approvals.


• Route invoices through the established approval process, monitor status, and follow up promptly to prevent processing backlogs.


• Post approved invoices accurately and in the appropriate accounting period


• Enter and track reoccuring monthly bills and ensure time-sensitive payments are made early enough to avoid late fees and service interruptions.


• Research and resolve missing documentation, coding issues, and other exceptions before entering.


• Maintain audit ready vendor records ensuring compliance with insurance requirements and 1099 reporting


• Respond promptly and professionally to vendor inquiries regarding invoice status, discrepancies, and payment timing


• Ensure all invoices are properly approved and fully supported by documentation


• Maintain orderly electronic and physical AP files in accordance with company retention practices and keep payment records audit-ready


• Protect confidential company, employee, banking, vendor, and financial information.

Required Qualifications

• High school diploma or equivalent


• Ability to manage recurring deadlines and high volume of detailed transactions with accuracy and consistent follow-through.


• Accuracy and attention to detail


• Organization, prioritization, and deadline discipline


• Clear, professional vendor and internal communication


• Confidentiality, integrity, sound judgment


• Ownership, reliability, proactive follow-up

Preferred Qualifications

• Entry-level experience in accounts payable