Accounts Payable Administrator

Interstate Mechanical Corp; Phoenix (AZ); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive Wages

Excellent Employee Benefits

401k

Paid Time Off

Job summary

A leading mechanical services provider in Arizona is seeking an Accounts Payable Administrator to manage vendor invoices and ensure compliance. The ideal candidate will have over 5 years of experience in construction accounting and be proficient in related software. Responsibilities include invoice processing, reconciliation, and collaboration with internal teams. Competitive wages and excellent benefits offered.

Qualifications

• Minimum 5 years of accounting experience in the construction industry.
• Proficient in construction accounting software is strongly preferred.
• Strong understanding of construction accounting practices and job cost control.
• High attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong proficiency in Microsoft Excel.
• Excellent written and verbal communication skills.

Responsibilities

• Process and manage high volumes of vendor invoices.
• Ensure invoices are properly coded and authorized.
• Collaborate with project managers, vendors, and internal departments.
• Maintain accurate AP records and files.
• Collaborate with project managers and vendors for timely payments.
• Assist with month-end closing, reconciliations, and reporting.
• Handle credit applications and vendor account setup.
• Generate payments to vendors on a routine schedule.

Skills

Construction accounting experience

Attention to detail

Communication skills

Proficient in Microsoft Excel

Attention to detail

Tools

Titanium/Sage Intacct Construction

Microsoft Excel

Job description

We are currently seeking a highly organized and detail-oriented Accounts Payable Administrator to join our accounting team. This role is critical to maintaining the financial health of our growing construction operations. The ideal candidate will bring proven experience in construction accounting, a deep understanding of accounts payable processes, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Process and manage high volumes of vendor invoices with accuracy and timeliness
• Ensure invoices are properly coded and authorized in compliance with internal controls and job cost structures
• Reconcile vendor statements and resolve discrepancies
• Maintain accurate and organized AP records and files
• Collaborate with project managers, vendors, and internal departments to ensure smooth communication and timely payments
• Assist with month-end closing processes, reconciliation and reporting as needed
• Handle credit applications submissions and vendor account setup.
• Generate payments to vendors on a routine schedule to ensure all payments are accurate and made on time.

Qualifications

• Minimum 5 years of accounting experience in the construction industry
• Proficient in Titanium/Sage Intacct Construction software (strongly preferred) or similar products
• Solid understanding of construction accounting practices and job cost control processes
• High attention to detail, accuracy, and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong proficiency in Microsoft Excel and ability to adapt to various software platforms
• Excellent written and verbal communication skills

E-Verify

IMCOR is an Equal Opportunity Employer, providing Competitive Wages, Excellent Employee Benefits, Medical, Dental, Vision, Life, 401k, Paid Time Off.

📩 Ready to Join the Team?

Apply now and become part of Arizona’s mechanical legacy at IMCOR—where your skills make an impact and your growth is our priority.

Accessibility

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Equal Opportunity Employer, including disabled and veterans.

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