Accounts Payable Administrator

Rumpke Waste & Recycling; Cincinnati (OH); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

401(k) matching

Life insurance

Paid vacation

Job summary

Rumpke Waste & Recycling in Cincinnati, OH, is seeking an Accounts Payable Administrator to support post-processing control, vendor communications, and record management.

You will audit vendor statements, ensure accuracy of invoices, and assist with data entry and month-end close while maintaining confidentiality and high integrity.

This role offers the opportunity to work with a stable, family-owned leader in waste services and to contribute to efficient financial operations.

Qualifications

• Excellent verbal and written communication skills.
• Proficient in accounting software and Microsoft Office Suite or related software
• Thorough understanding of accounts payable or accounts receivable functions
• Excellent analytical skills
• Excellent organizational skills and attention to detail
• High degree of integrity and ability to maintain confidentiality

Responsibilities

• Verify the accuracy of invoice details entered through AP automation system
• Audit and reconcile vendor statements, including contacting vendors for missing invoices
• Distribute accounts payable documents and vendor invoices to the correct AP team member
• Assist the manager and team in timely reporting of accurate information to the General Ledger
• Scan AP documents and verify data for accuracy before filing into the imaging system
• Manage and respond to incoming AP calls and AP emails
• Assist with data entry of AP invoices
• Prepare AP records for storage, log and manage the destruction of AP records
• Update vendor contact information in vendor portal
• Other duties as assigned

Skills

Communication skills

Accounting software

MS Office Suite

Accounts payable/receivable

Analytical skills

Attention to detail

Confidentiality

Job description

Rumpke is a family owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you’ll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

The Accounts Payable Administrator is responsible for post control invoice review, clerical support, document management and retention and vendor communications, along with vendor account reconciliations.

Responsibilities of Position:

• Verify the accuracy of invoice details entered through AP automation system


• Audit and reconcile vendor statements, including contacting vendors for missing invoices


• Distribute accounts payable documents and vendor invoices to the correct AP team member


• Assist the manager and team in timely reporting of accurate information to the General Ledger


• Scan AP documents and verify data for accuracy before filing into the imaging system


• Manage and respond to incoming AP calls and AP emails


• Assist with data entry of AP invoices


• Prepare AP records for storage, log and manage the destruction of AP records


• Update vendor contact information in vendor portal


• Other duties as assigned

Supervisory Responsibility:

• This position will not manage employees

Skills & Abilities Needed for Position:

• Excellent verbal and written communication skills.


• Proficient in accounting software and Microsoft Office Suite or related software


• Thorough understanding of accounts payable or accounts receivable functions


• Excellent analytical skills


• Excellent organizational skills and attention to detail


• High degree of integrity and ability to maintain confidentiality

Experience & Knowledge Needed for Position:

• 2 years’ experience in accounts payable or receivables preferred

Physical Requirements in a Regular workday:

• Rarely lifting/carrying/pushing/pulling a max of 10lbs


• Continuously sitting/standing/walking in an office environment

Additional Working Conditions/Aspects:

• Ability to work flexible hours; expected to work nights and weekends as needed


• Legally eligible to work in the United States


• Valid driver’s license (if applicable)


• Must successfully complete pre-employment testing


• Must be able to read and speak the English language

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke’s policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.