Accounts Payable & Administrative Support

Gallaherco; San Jose (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Gallaherco in San Jose seeks an Accounts Payable & Administrative Support to keep billing accurate and on time. You will process vendor invoices, manage payments, support the plumbing department, and assist with records and month-end closing.

The ideal candidate has attention to detail, strong organizational and communication skills, and proficiency with Excel and accounting software. Experience in AP or administrative roles and the ability to work independently within a team are preferred.

Qualifications

• Prior experience in Accounts Payable, bookkeeping, or administrative support.
• Strong attention to detail and a high level of accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent organizational and communication skills.
• Proficiency with Microsoft Office and accounting software.
• Reliable, self-motivated, and able to work independently while collaborating with a team.

Responsibilities

• Review, verify, and process vendor invoices accurately and promptly.
• Match invoices with purchase orders, receipts, and supporting documentation.
• Prepare and process weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain organized and accurate accounts payable records.
• Communicate with vendors regarding payment status and account inquiries.
• Assist with expense tracking, data entry, and document management.
• Support month-end closing by ensuring invoices and payment records are complete.
• Work closely with Operations and Accounting to obtain approvals and resolve missing information.
• Provide general administrative support as needed.

Skills

Detail oriented

Organizational skills

Communication skills

Self-motivated

Tools

Microsoft Excel

Accounting software

Job description

Acccounts Payable & Administratice Support

Do you thrive in a fast-paced service environment where accuracy, accountability, and follow-through matter? Are you detail-driven, proactive, and confident taking ownership of critical administrative functions? If so, 1-Hour Drain is seeking a motivated Accounts Payable & Administrative Support professional to join our Plumbing team.

We’re not your average plumbing and HVAC company – we’re a one-stop service solution for the multifamily industry, serving families both inside and outside our organization. In this role, you’ll be a key support partner to our Plumbing Department, ensuring customer billing, estimates, and payments are handled accurately and on time. Your work will directly impact cash flow, customer satisfaction, and the overall success of the department.

Position Summary

This role is critical to ensuring customer billing is accurate, timely, and complete. The ideal candidate will take ownership of the billing process, helping the department stay current on invoicing and estimates.

Key Responsibilities

• Review, verify, and process vendor invoices accurately and promptly.
• Match invoices with purchase orders, receipts, and supporting documentation.
• Prepare and process weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain organized and accurate accounts payable records.
• Communicate with vendors regarding payment status and account inquiries.
• Assist with expense tracking, data entry, and document management.
• Support month-end closing by ensuring invoices and payment records are complete.
• Work closely with Operations and Accounting to obtain approvals and resolve missing information.
• Provide general administrative support as needed.

Qualifications

• Prior experience in Accounts Payable, bookkeeping, or administrative support.
• Strong attention to detail and a high level of accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent organizational and communication skills.
• Proficiency with Microsoft Office (especially Excel) and accounting software.
• Reliable, self-motivated, and able to work independently while collaborating with a team.

Preferred Experience (Not Required)

• Experience in plumbing or HVAC

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Applications will not be considered without a current Resume.