Accounts Payable & Administrative Specialist

Strategic Government Resources, Inc.; Punta Gorda (FL); On-site; USD 32,000 - 50,000; Full time

Job summary

The City of Punta Gorda seeks an Administrative Assistant with a focus on accounts payable to support staff and the Director of the department. The role requires handling clerical tasks, managing mail, scheduling, and document preparation using Word, Excel, and PowerPoint.

Ideal candidates will have strong English grammar, excellent Office skills, and the ability to work under pressure in a fast-paced office environment. Notary certification is a plus but not required.

Qualifications

• High school diploma or GED required.
• Two years accounts payable experience or related bookkeeping or accounting coursework.
• Three years clerical experience in a fast-paced office.
• Notary Public certification desirable but not required.

Responsibilities

• Assist staff and Director with administrative tasks.
• Handle accounts payable duties including reconciling, posting, and balancing.
• Answer routine inquiries by phone or refer to staff.
• Greet visitors and manage mail and records.
• Prepare documents using Word, Excel, PowerPoint; import graphs.
• Maintain calendars and schedule meetings.
• Transports confidential materials as needed.
• Provide clerical support as needed.
• Other duties as assigned.

Skills

Accounts payable processes

Microsoft Office

Typing 50 wpm

Written and verbal communication

Customer service

Organization / multitasking

Education

High school diploma or GED

Two years accounts payable experience or bookkeeping coursework

Three years clerical experience

Notary Public (desirable)

Tools

Word

Excel

PowerPoint

10-key calculator

Copier / Fax

Job description

The City of Punta Gorda seeks an Administrative Assistant with a focus on accounts payable to support staff and the Director of the department. The role requires handling clerical tasks, managing mail, scheduling, and document preparation using Word, Excel, and PowerPoint.

Ideal candidates will have strong English grammar, excellent Office skills, and the ability to work under pressure in a fast-paced office environment. Notary certification is a plus but not required.