Accounts Payable & Admin Specialist

City of Punta Gorda; Punta Gorda (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

City of Punta Gorda is seeking an administrative assistant with a focus on accounts payable to support staff and the Director. The role includes clerical duties, document preparation, and effective communication with the public and vendors.

The position requires strong MS Office skills, accuracy in data entry, and the ability to multitask in a fast-paced office environment. On-site work with standard government hours may apply.

Qualifications

• Correct English grammar and syntax.
• Accounts payable knowledge: reconciling, posting, balancing.
• Excellent Microsoft Office skills.
• Typing 50 words per minute with accuracy.
• Ability to work under pressure and multi-task.

Responsibilities

• Handle accounts payable duties including reconciling, posting, and balancing.
• Answer incoming calls and route inquiries to staff.
• Greet visitors and provide information in a courteous manner.
• Arrange meetings and manage the conference room calendar.
• Maintain records and files; handle mail and office supplies.
• Prepare documents using Word, Excel, and PowerPoint.

Skills

Accounts payable

MS Office

Typing 50 wpm

Customer service

Data entry

Proofreading

Calendar management

Communication skills

Multi-tasking

Education

High School Diploma or GED

Notary Public (desirable)

Valid Florida Driver's License

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

10-key calculator

Job description

City of Punta Gorda is seeking an administrative assistant with a focus on accounts payable to support staff and the Director. The role includes clerical duties, document preparation, and effective communication with the public and vendors.

The position requires strong MS Office skills, accuracy in data entry, and the ability to multitask in a fast-paced office environment. On-site work with standard government hours may apply.