Accounts Payable & Accounting Specialist

Lakeside Educational Network; North Wales (Montgomery County); On-site; USD 42,000 - 62,000; Full time

Job summary

Lakeside Educational Network is seeking an Accounts Payable & Accounting Specialist to join our finance team. You will process vendor invoices, manage payments, and support month-end close. This role requires accuracy, confidentiality, and strong Excel skills.

Key duties include payroll data entry, tax reporting prep, reconciliations, and maintaining AP records. Prior nonprofit or educational experience is a plus, along with proficiency in accounting software and Office.

Qualifications

• 2+ years of accounts payable or related accounting experience.
• Experience in nonprofit, education, or human services environment.
• Excellent attention to detail and confidentiality.
• Proficient with Excel and Microsoft Office Suite.

Responsibilities

• Review, code, and process vendor invoices with PO matching and approvals.
• Prepare weekly check runs, ACH payments, and electronic transfers.
• Reconcile vendor statements and respond to payment inquiries.
• Maintain organized AP records and supporting docs.
• Assist month-end close, reconciliations, and audit docs.
• Enter semi-monthly payroll data for processing on 15th and month-end.
• Manage E-Z Pass accounts, registrations, renewals, and lease data.
• Prepare monthly sales tax reporting including e-commerce activity.
• Review corporate credit card statements and expenses.

Education

Associate degree in Accounting, Finance, Business Administration, or related field

Tools

Excel

Microsoft Office

Accounting software

Job description

Description

We are seeking a detail-oriented and reliable Accounts Payable & Accounting Specialist to join our finance team. This position offers an excellent opportunity to contribute to our company's financial operations. The successful candidate will play a vital role in ensuring the accurate and timely processing of our company’s invoices and payments, supporting smooth financial workflows.

Essential Responsibilities

• Review, verify, code, and process vendor invoices, including matching purchase orders, receiving documentation, and obtaining necessary approvals.
• Prepare and process weekly check runs, ACH payments, and electronic transfers, ensuring timely payments in accordance with organizational policies.
• Reconcile vendor statements, resolve discrepancies, respond to payment inquiries, and monitor outstanding invoices.
• Maintain accurate and organized accounts payable records, files, and supporting documentation.
• Assist with month-end closing activities, account reconciliations, and audit documentation.
• Collaborate with internal departments to ensure proper invoice approvals and timely processing of payments.
• Gather and enter semi-monthly payroll information, including hours, van runs, employee reimbursements, and other adjustments; review with the Director of Human Resources for accuracy before submitting payroll for processing on the 15th and last day of each month.
• Manage organizational E-Z Pass accounts, including transponder assignments, account replenishment, and usage tracking.
• Coordinate vehicle registrations, renewals, and compliance with state requirements.
• Track and manage vehicle lease agreements, including lease terms, renewal schedules, mileage monitoring, and related documentation.
• Prepare and provide monthly sales tax reporting information to the Chief Financial Officer, including Amazon and Shopify sales activity for NeuroLogic products.
• Administer petty cash funds, reconcile transactions, and prepare bank deposits.
• Review, reconcile, and process corporate credit card statements, ensuring accurate documentation and expense coding.
• Perform other accounting and administrative duties as assigned.

Join our team and become part of a dynamic organization that values growth, collaboration, and professional development. We offer a supportive work environment with opportunities for advancement as we continue to expand our operations.

Requirements

• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• 2+ years of accounts payable or related accounting experience preferred.
• Must be reliable and maintain confidentiality.
• Excellent attention to detail, organization, and communication skills.
• Experience in a nonprofit, education, or human services environment.
• Experience with accounting and payroll software and Microsoft Office Suite, particularly Excel.
• Ability to process high volumes of invoices accurately and efficiently.
• Ability to work independently and as part of a team.