Accounts Payable & Accounting Clerk

Purdue University; Hammond, Northern (IN, KY); Hybrid; USD 22,000 - 25,000; Full time

Benefits offered by this job

Full benefits package

Paid vacation days

Paid holidays

Retirement matching

Health Savings Account

Employee wellness programs

Paid parental leave

Tuition remission

Job summary

Purdue University Northwest is seeking an Accounts Payable & Accounting Clerk to audit and process invoices and reimbursements across Hammond, Westville, and Gabis locations. The role requires attention to policy and accuracy, and may involve travel between campuses.

This position offers hybrid work with three days remote and two on campus, a competitive hourly pay range, and benefits. The department emphasizes strong customer service and compliance with university accounting practices.

Qualifications

• Requires high school diploma or GED.
• At least 1 year Accounts Payable experience.
• Experience with SAP is preferred.
• Strong Excel and Word skills.

Responsibilities

• Audit and entry of divisions and credit memos in SAP.
• Serve as the contact for accounts payable questions for campus and external customers. New/change vendor requests in Payment Works.
• Knowledge of policy and procedures involved with Accounts Payable payments.
• International Wire confirmations.
• Train staff on DIV policies and procedures.
• Oversee Property Accounting and fixed asset management.
• Record new assets, track existing assets and assist with bi-annual inventory verification.
• Travel between campus locations may be required.

Skills

Attention to detail

Communication skills

Multitasking

Customer service

Education

High school diploma/GED

Tools

SAP

Payment Works

Job description

Job Title: Accounts Payable & Accounting Clerk

City: Hammond

Job Description:

Overview of Accounts Payable & Accounting Clerk

The Accounting and Budget Services department at Purdue University Northwest is seeking an Accounts Payable & Accounting Clerk who will be responsible for auditing and processing invoices and reimbursements for payment. This position will need to travel between locations for Inventory – Hammond, Westville, and Gabis locations.

This position has the flexibility to work in a hybrid environment which allows you to work both on campus and remotely ( 3 days remote and 2 days on campus - subject to change) .

Pay range:

• $16.11 - $17.33 and is dependent upon experience.

Schedule:

• Monday - Friday (Days)

Duties and Responsibilities of Accounts Payable & Accounting Clerk

• Audit and entry of DIVs and credit memos in SAP.
• Contact person for accounts payable questions for campus and external customers. New/change vendor requests in Payment Works.
• Knowledge of policy and procedures involved with Accounts Payable payments.
• International Wire confirmations.
• Train staff, internal & external customers on DIV policies and procedures – Semester and as needed basis.
• Oversee Property Accounting.
• Manage the university's fixed asset and inventory control process.
• Record new assets, track existing assets (transfers and disposal) and assist with the coordination of the bi-annual physical inventory verification.
• Travel between campus locations may be required.
• Train staff on Property Management process and procedures.

Benefits of Accounts Payable & Accounting Clerk

• Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
• Tenpaid vacation days first year of employment
• Tenpaid holidays
• Universitypaid and matchingcontribution to retirement
• University contribution to Health Savings Account –
  • Plus, a chance to earn more through participating in University Wellness Initiatives
• Employee Wellness Programs
• Paid Parental Leave
• Tuition remission for you,yourspouse and dependent children at any Purdue campus

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/

Education of Accounts Payable & Accounting Clerk

• Requires a high school diploma/GED

Experience of Accounts Payable & Accounting Clerk

• One year of Accounts Payable experience, including data entry and electronic invoice reconciliation, auditing and researching payments
• Experience in SAP and University setting preferred.

Core Competencies of Accounts Payable & Accounting Clerk

• A firm understanding of basic accounting principles
• Understanding of accounts payable
• Intermediate knowledge of Microsoft Excel and Word
• Ability to handle multiple tasks and projects with varying deadlines
• Attention to detail
• Ability to communicate University policies and procedures
• Focus on quality customer service
• Ability to work well with internal and external customers
• Excellent verbal and written skills
• Understanding of financial information and accounting entries
• As business needs arise, employee may be required to travel between campuses and/or be reassigned to a different campus location.

Additional Information

Purdue will not sponsor employment authorization for this position

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an equal opportunity/equal access university.

Purdue University Northwest (PNW) is a student-centered university that transforms lives through innovative education, impactful research and community engagement. Located in Northwest Indiana in the greater Chicago area and near the Indiana Dunes National Park, PNW serves approximately 9,000 students, including 6,000 core students, in a wide range of academic programs at the baccalaureate, master’s and applied doctoral levels.

Purdue Northwest employs more than 1,000 faculty and staff members for operations at its main campus in Hammond, Ind., and its branch campus in Westville, Ind., plus additional sites in Northwest Indiana including the Gabis Arboretum near Valparaiso, Ind. PNW’s values reflect the university’s commitment to respect, innovation, a student-centric university, and excellence.

PNW is consistently ranked among the best public regional universities in U.S. News & World Report’s annual Best Colleges report and is recognized as a First Scholars institution as well an Innovation and Economic Prosperity University. With its vision to cultivate leaders, inspire excellence, and impact our world, PNW advances the socioeconomic mobility of its students and positively impacts regional development.

FLSA Status

Non-Exempt