Accounts Payable & Accounting Clerk

Purdue University Northwest; Hammond (IN); Hybrid; USD 22,000 - 25,000; Full time

Benefits offered by this job

Full benefits

Vacation days

Holidays

Retirement contribution

Tuition remission

Job summary

Purdue University Northwest is hiring an Accounts Payable & Accounting Clerk to audit and process invoices and reimbursements. The role travels between Hammond, Westville, and Gabis campuses, with a hybrid schedule (3 days remote, 2 on campus).

Responsibilities include SAP-based AP processing, vendor setup, and training staff on AP and property management procedures. Requires high school diploma and 1 year AP experience.

Qualifications

• High school diploma or GED required.
• At least 1 year of accounts payable experience.
• Experience with SAP and university systems preferred.
• Strong attention to detail and customer service mindset.

Responsibilities

• Audit and entry of DIVs and credit memos in SAP.
• Serve as contact for AP questions from campus and external customers.
• Process new/change vendor requests in PaymentWorks.
• Understand policies for AP payments and comply with procedures.
• Coordinate international wire confirmations as needed.
• Train staff on DIV and Property Management processes.
• Travel between campus locations may be required.
• Assist with property accounting and fixed assets records.

Skills

SAP

PaymentWorks

Attention to detail

Excellent communication

Education

High School Diploma / GED

Tools

SAP

PaymentWorks

Job description

Overview of Accounts Payable & Accounting Clerk

The Accounting and Budget Services department at Purdue UniversityNorthwest is seeking an Accounts Payable & Accounting Clerk whowill be responsible for auditing and processing invoices andreimbursements for payment. This position will need to travelbetween locations for Inventory - Hammond, Westville, and Gabislocations.

This position has the flexibility to work in a hybrid environmentwhich allows you to work both on campus and remotely ( 3 daysremote and 2 days on campus - subject to change) .

Pay range:

• $16.11 - $17.33 and is dependent upon experience.

Schedule:

• Monday - Friday (Days)

Duties and Responsibilities of Accounts Payable & AccountingClerk

• Audit and entry of DIVs and credit memos in SAP.
• Contact person for accounts payable questions for campus andexternal customers. New/change vendor requests in PaymentWorks.
• Knowledge of policy and procedures involved with AccountsPayable payments.
• International Wire confirmations.
• Train staff, internal & external customers on DIV policiesand procedures – Semester and as needed basis.
• Oversee Property Accounting.
• Manage the university's fixed asset and inventory controlprocess.
• Record new assets, track existing assets (transfers anddisposal) and assist with the coordination of the bi-annualphysical inventory verification.
• Travel between campus locations may be required.
• Train staff on Property Management process and procedures.

Benefits of Accounts Payable & Accounting Clerk

• Full benefits - Medical, Dental, Vision, Short Term Disability,Retirement, Life Insurance and more
• Ten paid vacation days first year of employment
• Ten paid holidays
• University paid and matching contribution to retirement
• University contribution to Health Savings Account -
  • Plus, a chance to earn more through participating in UniversityWellness Initiatives
• Employee Wellness Programs
• Paid Parental Leave
• Tuition remission for you, your spouse and dependent childrenat any Purdue campus

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/

Education of Accounts Payable & Accounting Clerk

• Requires a high school diploma/GED

Experience of Accounts Payable & Accounting Clerk

• One year of Accounts Payable experience, including data entryand electronic invoice reconciliation, auditing and researchingpayments
• Experience in SAP and University setting preferred.

Core Competencies of Accounts Payable & Accounting Clerk

• A firm understanding of basic accounting principles
• Understanding of accounts payable
• Intermediate knowledge of Microsoft Excel and Word
• Ability to handle multiple tasks and projects with varyingdeadlines
• Attention to detail
• Ability to communicate University policies and procedures
• Focus on quality customer service
• Ability to work well with internal and external customers
• Excellent verbal and written skills
• Understanding of financial information and accountingentries
• As business needs arise, employee may be required to travelbetween campuses and/or be reassigned to a different campuslocation.

Additional Information

Purdue will not sponsor employment authorization for thisposition

Professional references will be verified prior to any offer ofemployment. Employment is contingent upon completion of successfulbackground check along with a motor vehicle records check ifapplicable.

Purdue University Northwest is an equal opportunity/equal access university.

Purdue University Northwest (PNW) is a student-centered universitythat transforms lives through innovative education, impactfulresearch and community engagement. Located in Northwest Indiana inthe greater Chicago area and near the Indiana Dunes National Park,PNW serves approximately 9,000 students, including 6,000 corestudents, in a wide range of academic programs at thebaccalaureate, master's and applied doctoral levels.

Purdue Northwest employs more than 1,000 faculty and staff membersfor operations at its main campus in Hammond, Ind., and its branchcampus in Westville, Ind., plus additional sites in NorthwestIndiana including the Gabis Arboretum near Valparaiso, Ind. PNW'svalues reflect the university's commitment to respect, innovation,a student-centric university, and excellence.

PNW is consistently ranked among the best public regionaluniversities in U.S. News & World Report's annual Best Collegesreport and is recognized as a First Scholars institution as well anInnovation and Economic Prosperity University. With its vision tocultivate leaders, inspire excellence, and impact our world, PNWadvances the socioeconomic mobility of its students and positivelyimpacts regional development.

FLSA Status

Non-Exempt