Accounts Payable Accoutant

MaineHousing; Augusta (ME); On-site; USD 20,475 - 42,589; Full time

Benefits offered by this job

Health benefits

Public service loan forgiveness

Comprehensive benefits package

Job summary

MaineHousing in Augusta, ME is seeking an Accounts Payable Accountant to handle payables, cash disbursements, and receipts, serving as a resource for the agency's accounting team.

The role performs AP close, reconciliations, W-9/1099 maintenance, and supports external audits; it requires strong organizational skills, clear communication, and proficiency with accounting software. This is an in-office, full-time position with comprehensive benefits and public service loan forgiveness eligibility.

Qualifications

• Education in Accounting, Business, Finance.
• Two years of experience administering accounting policies and procedures or a combination of six years of experience, training and independent study is preferred.
• Proficiency in a variety of information systems and accounting software.

Responsibilities

• Manage accounts payable and disbursement functions.
• Audit invoices and billing statements for propriety and accuracy.
• Ensure purchase orders and payment requisitions are properly prepared and authorized.
• Review and process employee expense reports.
• Perform monthly accounts payable closings.
• Reconcile Accounts Payable at Month end.
• Maintain files of paid invoices.
• Investigate and solve Accounts Payable payment issues.
• Set up staff in the Payment Requisition Software (eRequester) for creating check requests and POs.
• Accounts for all general cash receipts.
• Prepare and handle bank deposits.
• Prepare cash receipts and cash disbursement spreadsheets; reconcile to monthly bank statements and upload to GL.
• Create daily cash voucher of all checks received; distribute to departments.
• Collect W-9 forms and maintain W-9 files; prepare 1099 forms.
• Assist in external audits with documentation.
• Develop and maintain Procedures Manual.
• Participate in New Employee Orientation.
• Prepare Abandoned Property Report.
• Back up for other Accountants.

Skills

Organizational skills

Analytical skills

Written communication

Oral communication

Teamwork

Initiative

Accounting software

Education

Education in Accounting/Finance

Tools

DocuWare

eRequester

Job description

Description

Primary Purpose of Position

The Accounts Payable Accountant performs accounts payable, cash disbursements, and cash receipts functions and serves as an accounting resource for the agency.

Core Functions

Performs and manages accounts payable and disbursement functions

• Administers and maintains automated accounts payable system.


• Audits invoices and billing statements for propriety and accuracy.


• Ensures purchase orders and payment requisitions are properly prepared and authorized.


• Reviews and processes employee expense reports.


• Performs monthly accounts payable closings.


• Reconciles Accounts Payable at Month end.


• Maintains files of paid invoices.


• Investigates and problem solves Accounts Payable payment issues


• Set up staff in the Payment Requisition Software (eRequester) for purpose of creating check requests and PO's.

Performs cash receipts functions

• Accounts for all general cash receipts.


• Prepares and handles bank deposits.


• Prepares cash receipts and cash disbursement spreadsheets, reconciles to monthly bank statements and uploads activity to GL on a monthly basis.


• Creates a daily cash voucher of all checks received into the building, distributing them to the appropriate department once documented

Prepares and maintains W-9 and 1099 files

• Collects W-9 forms from vendors and maintains W-9 files by scanning into DocuWare.


• Prepares and files annual 1099 tax forms


• Assists in verifying TIN of new vendors utilizing the IRS TIN matching service.

Prepares various schedules, work papers, and documentation for external audits

• Prepares audit documentation in accordance with external auditor's "Prepared by Client List."


• Responds to questions and provides other documentation as requested.

Other Duties

• Serves as a backup and support for other Accountants.


• Develops and maintains Procedures Manual.


• Participate in New Employee Orientation Programs.


• Prepares and submits annual Abandoned Property Report.


• Other duties as assigned

Requirements

Education and Experience

Education in Accounting, Business, Finance and two years of experience administering accounting policies and procedures or a combination of six years of experience, training and independent study is preferred.

Skills and Knowledge

• Strong organizational and analytical skills.


• Strong written and oral communication skills.


• Ability to work effectively with others


• Able to take initiative, utilize creative and analytical skills and complete projects on a timely basis.


• Proficiency in a variety of information systems and accounting software.

Working Conditions

Fast paced environment with multiple priorities, interruptions & deadlines. This is an in-office position.

Reports To

Governmental Accounting Manager

Supervises

no one

The starting hourly rate for this position is $20.4754 ($42,589 annually), plus a comprehensive benefits package, including, but not limited to, health, dental and vision, retirement options with employer match, life insurance, short and long-term disability, employee assistance, generous earned time and all major federal holidays. Employment is eligible for the Public Service Loan Forgiveness Program.

Position will remain open until a suitable candidate is found