Accounts Payable/ Account Receivable Specialist/Bookkeeper

Executive Alliance; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Executive Alliance in New York City seeks an Accounts Payable/Accounts Receivable Specialist to manage full-cycle AP/AR in-office at an Upper East Side location.

The role requires at least 6 years of real estate accounting experience, meticulous attention to detail, and the ability to manage multi-entity ledgers across properties. You will code invoices, process rent and fees, reconcile accounts, and support monthly reporting.

Qualifications

• At least 6 years of real estate accounting experience.
• Strong attention to detail and ability to organize multi-entity ledgers.
• Experience with QuickBooks and MRI preferred.

Responsibilities

• Process and record monthly rent rolls, deposits, late fees, and other property income.
• Code, track, upload invoices and pay property expenses such as utilities, contractors, taxes, insurance, and maintenance.
• Reconcile monthly bank, credit card, and escrow accounts to ensure accurate balances.

Skills

Attention to detail

Multi-entity ledgers

Real estate accounting

Tools

QuickBooks

MRI

Job description

Prominent NYC Real Estate firm seeks an Accounts Payable/ Account Receivable Specialist to manage their full-cycle AP/AR processing in-office. Convenient Upper East Side location.

Job Function:

Work in the office, no remote work.

Accounts Receivable (A/R):

Process and record monthly rent rolls, security deposits, late fees, and other property income. Follow up on delinquent accounts and initiate collections or eviction documentation if necessary

Accounts Payable (A/P):

Code, track, upload invoices and pay property expenses such as utility bills, contractor invoices, property taxes, insurance, and maintenance costs

Reconciliation:

Reconcile monthly bank, credit card, and dedicated escrow accounts to ensure accurate balances and prevent discrepancies

Financial Reporting:

Maintain, balance, and optimize the general ledger across various holding companies or LLCs. Generate monthly profit-and-loss statements, balance sheets, and cash flow reports.

Lease Administration:

Review lease agreements to accurately apply rent escalations, move-in/move-out costs, and prorated charges

Budgeting & Audit Prep:

Assist leadership with building annual property operating budgets, monitoring budget versus actual spending, and gathering audit-ready documentation for tax professionals

Job Requirement:

• Software: QuickBooks, MRI
• Need strong attention to detail and the ability to organize multi-entity ledgers
• At least 6 years of real estate experience.