Accounting & Title Support Specialist

Mohawk Chevrolet; Village of Ballston Spa (NY); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Competitive pay

Medical / Dental / Vision / Life

401(k) / Retirement Plan with Company

Training and Development

Job summary

Mohawk Chevrolet is seeking an Accounting & Title Support Specialist to join our dealership team in Ballston Spa, NY. This role supports both the accounting office and title/registration operations, ensuring deals are processed accurately, paperwork is complete, and records stay up to date.

The ideal candidate enjoys handling numbers and paperwork with strong attention to detail, can manage multiple priorities, and works well in a fast-paced automotive environment.

Qualifications

• High school diploma or equivalent required.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Can keep track of multiple deals, titles, deadlines, and accounting documents.
• Comfortable working with numbers, spreadsheets, and financial paperwork.
• Strong computer skills and ability to learn dealership/accounting software.
• Ability to maintain confidentiality when handling customer and financial information.
• Professional communication skills and a customer-service mindset.
• Ability to work independently while also supporting a team.
• Previous dealership, accounting, title/registration, DMV, or administrative experience is a plus.

Responsibilities

• Process all contracts, separate signatures, DMV, title, and trade paperwork.
• Break deals and ensure all required documentation is accurate and complete.
• Review and send deal paperwork to banks and lenders with all required documentation.
• Follow-up with Finance on funding delays and outstanding deal requirements.
• Accurately post deals and calculate gross profit and sales commissions.
• Process and track finance reserves.
• Apply for incentives on new vehicles and follow up to ensure payment is received.
• Report new vehicles and CPOs to the manufacturer.
• Process warranty cancellations and maintain accurate cancellation records.
• Review deal paperwork for accuracy and completeness.
• Work with Sales, Finance, and Accounting to resolve deal discrepancies and outstanding documentation.
• Maintain accurate deal and transaction records.

Skills

Detail oriented

Organizational skills

Customer service mindset

Time management

Education

High school diploma or equivalent

Tools

Dealership software

Accounting software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounting & Title Support Specialist

Full Time Ballston Spa, NY, US

Salary Range: $23.00 To $25.00 Hourly

Accounting & Title Support Specialist

Mohawk Chevrolet is seeking a detail-oriented, organized, and dependable Accounting & Title Support Specialist to join our dealership team. This cross-departmental position supports both the accounting office and title/registration operations, helping ensure vehicle deals are processed accurately, paperwork is complete, and customer and dealership records remain up to date.

The ideal candidate is comfortable working with numbers and paperwork, has strong attention to detail, and can manage multiple priorities in a fast-paced dealership environment.

Accounting Support

• Process all contracts, separate signatures, DMV, title, and trade paperwork.
• Break deals and ensure all required documentation is accurate and complete.
• Review and send deal paperwork to banks and lenders with all required documentation.
• Follow-up with Finance on funding delays and outstanding deal requirements.
• Accurately post deals and calculate gross profit and sales commissions.
• Process and track finance reserves.
• Apply for incentives on new vehicles and follow up to ensure payment is received.
• Report new vehicles and CPOs to the manufacturer.
• Process warranty cancellations and maintain accurate cancellation records.
• Review deal paperwork for accuracy and completeness.
• Work with Sales, Finance, and Accounting to resolve deal discrepancies and outstanding documentation.
• Maintain accurate deal and transaction records.

Title & Registration

• Process vehicle title and registration paperwork accurately and efficiently.
• Prepare and submit title and registration documentation to the appropriate state agencies.
• Verify that all required documents, signatures, fees, and supporting paperwork are complete.
• Track titles, registrations, temporary tags, and outstanding documentation.
• Follow up on missing or incomplete paperwork.
• Maintain accurate title and registration records.
• Assist with payoff documentation and lien information when applicable.
• Communicate with customers, lenders, DMV/state agencies, and other parties regarding title and registration matters.
• Stay current on dealership and state requirements related to title and registration processing.

Qualifications

• High school diploma or equivalent required.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Can keep track of multiple deals, titles, deadlines, and accounting documents.
• Comfortable working with numbers, spreadsheets, and financial paperwork.
• Strong computer skills and ability to learn dealership/accounting software.
• Ability to maintain confidentiality when handling customer and financial information.
• Professional communication skills and a customer-service mindset.
• Ability to work independently while also supporting a team.
• Previous dealership, accounting, title/registration, DMV, or administrative experience is a plus.

What We Offer

• Competitive pay
• Medical / Dental / Vision / Life Insurance
• 401(k) / Retirement Plan with Company Match
• Training and Development

If you are organized, dependable, and looking for an opportunity to grow within the automotive industry, we would like to hear from you.

Mohawk Chevrolet is an Equal Opportunity Employer.