Accounting Technician III

Hampton Roads Transit; Hampton (VA); On-site; USD 25,000 - 35,000; Full time

Job summary

Hampton Roads Transit is seeking detail-oriented staff to manage project and grant records, enter invoices for reimbursements, and verify payment postings. The role emphasizes accuracy in data entry, familiarity with accounting processes, and ability to work with project teams.

Proficiency in D365 and Microsoft Office Suite is preferred. Candidates must have a high school diploma or GED and related coursework in accounting or bookkeeping. This position is non-exempt and on-site in Virginia.

Qualifications

• High School diploma or GED required; accounting or bookkeeping coursework desirable.
• Accounting or bookkeeping coursework helps in handling project records and reimbursements.
• One year of accounting clerical experience preferred; data entry accuracy is essential.

Responsibilities

• Maintains and updates computerized project and grant records.
• Enters invoice information to create project invoice proposals for reimbursements.
• Reviews invoices and payment records for reimbursements; prepares support for reimbursements.

Skills

Accounting knowledge

Data entry

Problem solving

Communication

Education

High School diploma or GED

Accounting or bookkeeping coursework

Tools

D365

Outlook

Microsoft Office Suite

Job description

Hampton Roads Transit is looking for dynamic, customer service oriented, and energetic people to become part of a committed team providing excellent and effective public transportation to the Hampton Roads region. We offer unmatched benefits and competitive wages in a stimulating and rewarding environment.

Essential Job Functions:

• Maintains and updates computerized project and grant records.
• Enters invoice information to create project invoice proposals for reimbursements.
• Reviews invoices and payment records for reimbursements; makes sure the project postings match invoices; prepares support for reimbursements.
• Reconciles expenses and project postings.
• Verifies the status of purchase requisitions and purchase orders (commitments) in D365.
• Distributes project salary files.
• Communicates with employees to verify and/or clarify information.
• Enters all data into projects and grants systems.
• Verifies calculation of project expense information.
• Tracks reimbursements to ensure timely payment and recording.
• Prepares detailed account analysis (spreadsheets) to assist in resolution of project inquiries.
• Communicates with employees to clarify the project processes.
• Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures.
• Performs other duties as assigned.

Required Knowledge, Abilities and Skills essential to Job Functions:

Basic knowledge of accounting methods and processes as they relate to revenue accounting. Practical knowledge of computerized accounting systems. Ability to enter data into accounting records accurately. Ability to explain accounting processes to employees.

Required Software Knowledge and Skills essential to Job Functions:

Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential. Basic problem-solving skills associated with software applications used is expected. Software usage relevant to job duties will be evaluated.

Software applications:

D365, Outlook, Microsoft Office Suite

Safety Responsibility:

Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.

Training and/or Education:

Possession of a High School diploma or GED certificate. Accounting or bookkeeping courses.

Required Experience:

One year of experience in accounting clerical work, data entry or related experience. One-year experience in the use of IBM compatible computers including commercial word processing and spreadsheet software packages.

Licenses or Certificates:

Possess a valid Driver’s License. Acquire a Virginia Driver’s License within 60 days after the date of hire (in instances when an out of state license is not the applicant’s current state of residence).

Special Requirements:

This position is classified as non-essential personnel.

FLSA Status:

Non-Exempt

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work requires operation of a keyboard device.

Unusual Demands:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Duties may require some seasonal overtime.

Compensation Minimum: $21.90

Non-Exempt

HRT is proud to be an Equal Opportunity Employer. If you need reasonable accommodations to complete the HRT employment application and/or the interview, contact HRT Human Resources at [phone] or email [e-mail].