Ops Support/Payroll Technician

Trans Dist Comm of Hampton Rds; Hampton (VA); On-site; USD 41,000 - 52,000; Full time

Job summary

Hampton Roads Transit is seeking payroll-focused clerical staff to join a dedicated team serving the Hampton Roads region. The role emphasizes accurate timekeeping, attendance, and payroll processing across HASTUS and Workday systems.

Required is a high school diploma and at least one year in payroll or transit-related work, with a valid driver’s license. The position involves occasional outside hours and non-exempt status, with competitive wages and a strong benefits package.

Qualifications

• High school diploma or GED required.
• 1 year of payroll, accounting or closely related work.
• 1 year of transit experience and/or equivalent education.
• Valid Driver's License; Virginia license within 60 days after hire.
• Non-Essential personnel status; FLSA Non-Exempt.

Responsibilities

• Maintain attendance and leave records; verify leave and hours data.
• Manage daily time and attendance records for operators; process sickness/absences.
• Bi-weekly payroll merge processing; verify data in HASTUS and Workday; enter data.
• Maintain records in compliance with Records Management Policy; prepare reports.
• Organize department files and support payroll and administrative duties.

Skills

Independent work

Detail oriented

Time management

Spreadsheet skills

Education

High school diploma or GED

Tools

MS Windows

Word

Excel

Outlook

HASTUS

Workday

Job description

Hampton Roads Transit is looking for dynamic, customer service oriented, and energetic people to become part of a committed team providing excellent and effective public transportation to the Hampton Roads region. We offer unmatched benefits and competitive wages in a stimulating and rewarding environment.

Hourly rate: $19.91 - $24.88

Essential Job Functions:

• Maintains attendance and leave records; verifies and corrects leave and work hours data in HASTUS.
• Maintains daily time and attendance records for operators; processes requests for sickness and absences; advises appropriate personnel of circumstances to be investigated.
• Bi-weekly processing of the merge (operator payroll). Verifies HASTUS time created to time transferred to Workday for accuracy. Enters data into computerized databases. Maintains attendance cards. Checks and verifies operators’ hours. Tracks operator vacation and personal time, sick leave, leave of absences and FMLA leave. Maintains a knowledge of the bargaining unit contract and work rules. Keeps the Manager of Bus Transportation informed of any problems through effective communication. Maintain working relationship with Operators, Supervisors, and other personnel. Performs a variety of specialized clerical and administrative duties in support of the department. Prepares daily and special reports as required. Organizes department files and manages records created and received in compliance with the Hampton Roads Transit Records Management Policy and Procedures. Manages records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures. Performs other duties as required.

Required Knowledge, Abilities and Skills essential to Job Functions:

• The Payroll Technician receives limited supervision from the Sr. Manager of Bus Transportation or Manager of Bus Transportation.
• Abnormal hours and/or spilt shifts may be required; must work outside regular service and business hours as required.
• Considerable knowledge of the service area, routes and of types of equipment.
• Considerable knowledge of HRT policies and procedures, rules and regulations affecting transit operation.
• Knowledge of union contract provisions affecting operator’s hours, pay and benefits.
• Ability to work independently.
• Ability to concentrate for long periods of time.
• Detail oriented.
• Efficient in following routines & procedures.
• Ability to speak clearly and concisely, to understand views and concerns of others, to solve operator problems and to take effective action.
• Ability to enter, correct and retrieve data using spreadsheets and word-processing software.
• Ability to use independent judgment and initiative in accordance with the accepted policies and procedures when faced with difficult or emergency situations.
• Ability to work in HASTUS and Workday module with minimum supervision.
• Knowledge of the Drug and Alcohol Policy and regulations.

Required Software Knowledge and Skills essential to Job Functions:

• Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential.
• Basic problem-solving skills associated with software applications used is expected.
• Software usage relevant to job duties will be evaluated.
• Software applications: MS Windows, Word, Excel, Outlook, HASTUS, Workday; proficient in HASTUS and Workday is required.

Safety Responsibility:

• Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.

Qualifications:

• Training and/or Education: Graduation from high school or GED.
• Experience: 1 year of experience in payroll, accounting or closely related work.
• 1 year of transit experience and/or equivalent experience and education required.
• Licenses or Certificates: Possess a valid Driver's License.
• Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).
• Special Requirements: This position is classified as non-essential personnel.
• FLSA Status: Non-Exempt.
• Physical Demands: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
• Work requires operation of a computer.
• Unusual Demands: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work involves meeting multiple demands on a timely basis.
• Duties may require some seasonal overtime.
• Work involves inflexible deadlines.
• Non-Exempt. HRT is proud to be an Equal Opportunity Employer.
• If you need reasonable accommodations to complete the HRT employment application and/or the interview, contact HRT Human Resources at [phone] or email [e-mail].
• Our mission is to connect Hampton Roads with transportation solutions that are reliable, safe, efficient, and sustainable.