Accounting Technician I
Hasbarco
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Benefits offered by this job
Job summary
Hasbarco is seeking an Accounting Technician I to manage full-cycle accounts payable and receivable in the Lompoc Administrative Office. You will handle vendor invoices, approvals, and journal entries, while supporting annual audits and Section 8 housing payment processing.
The role requires 2 years of accounting experience or related coursework, proficiency in Microsoft Office, and experience with YARDI and ADP payroll systems. This is an on-site position in Lompoc, CA.
Qualifications
- Associate degree in accounting or related field.
- 2 years accounting experience or specialized coursework in accounting.
Responsibilities
- Manage full-cycle accounts payable and receivable.
- Process invoices and check requests; ensure GL codes and approvals.
- Assist with annual audits and prepare required documentation.
- Prepare Section 8 Housing payments and related reports.
- Reconcile agency credit cards and prepaid cards; maintain records.
Education
Tools
Job description
If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.
Lompoc, CA, US
Salary Range: $33.73 To $41.00 Hourly
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
The purpose of the Accounting Technician position is to perform a wide variety of technical and administrative accounting duties primarily in managing the full-cycle accounts payable and receivable. Assist other accountants with miscellaneous accounting duties. Assist the Director of Finance and the Finance Manager to develop and document policies and procedures related to the accounts payable and receivable process and assist and/or prepare Section 8 Housing Assistance Payments & reports. Positions within this classification may also perform payroll management functions.
Receives direct or general direction and supervision from the Accounts Payable & Reporting Supervisor.
Essential and other important responsibilities and duties may include, but are not limited to the following:
- Responsible for full-cycle accounts payable and receivable; process general accounts payable invoices and check requests for payment, review invoices and account statements for accuracy; follow up with staff from other departments for invoice approval and general ledger charge codes, and ensure approval is within the signers authorized expenditure authority, print accounts payable checks.
- Interface and respond to inquiries from vendors and staff from other departments/units, audit invoices and conduct research to correct accounts payable discrepancies and prepare adjustment journal entries.
- Assist with the annual financial audit by providing and making copies of accounts payable checks, accounting reports, and pulling various files for the auditors as directed by management.
- Calculate and remit use tax to the CA Board of Equalization; file annual 1099-Misc. information return with the Federal and State governments; maintain and follow up on W-9 records and coordinate with agency departments for set up new vendors in the accounting system.
- Process petty cash payment request, reconcile and replenish petty cash.
- Assist in development and documentation of policies and procedures related to accounts payable process and assist vendors and staff from other departments in understanding the accounts payable policies and procedures.
- Prepare adjustments to Section 8 landlord housing assistance payments, stop payments, IRS levies; prepare and print 1099 forms for landlords; process tenant move-out charges or refunds.
- Issue new landlord codes and prepare and pay Section 8 Housing Assistance Payment.
- Reconcile agency credit cards and agency prepaid debit card expenses; print reports and distribute; determine budget codes and enter into Yardi software; maintain and reconcile agency prepaid debit cards.
- Positions within this classification may also collect and summarize timekeeping records, process garnishment requests, update employee records as needed, print and issue paychecks, process direct deposit payments, calculate and deposit payroll taxes, process and issue W-2 forms to employees, process and distribute reports for compensation, taxes paid, garnishments and deductions, answer questions from employees related to payroll topics.
- Performs other related duties as assigned.
- HASBARCO is considered a public district, and all employees are designated as disaster service workers (DSWs). Signing the California Loyalty Oath and fulfilling its obligations is a condition of employment.
Knowledge of:
Microsoft Office
Client database software (i.e. YARDI); Payroll Software (ADP), if applicable
Basic methods, practices and terminology used in general accounting and financial record keeping work
Prioritize work and work under pressure to meet deadlines
Enter data for accounts payable into the accounting system accurately and timely
Analyze vendor invoice and statement and make accounting computations rapidly and accurately
Prepare and verify accounts payable transactions and related reports
Interpret, apply and explain Agency policies and procedures
Maintain confidentiality on all job-related matters
Mathematical skills
Reasoning ability
Commitment
Customer Service
Experience:
Any combination of education and experience equivalent to an associate’s degree in accounting or related field; 2 years of accounting experience or specialized coursework in accounting.
Graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping.
May require Proof of valid California Driver’s License and driving record acceptable to HA insurance carrier required dependent upon area needs.
The working conditions described here are representative of those an employee may encounter while performing the essential functions of the job.
Indoors in a climate-controlled environment. Moderate noise with exposure to talking, music, telephones, printers and frequent interruptions. Working in a confined area with or without windows; exposure to fluorescent lights and computer screen for an extended period. Public contact.
Stationary position 90%. May occasionally move about inside the office to access file cabinets and office machinery. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. Frequently communicates with others. Moderate to light lifting and/or move up to 20 pounds.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
- 100% employer paid life policy worth 1-1/2 times the employee’s annual salary;
- Company paid retirement contribution of 12.5% of salary;
- Employer match up to 5% of salary in the voluntary 457 tax-deferred or ROTH retirement plan;
- Company paid Long Term Disability coverage for the employee;
- Voluntary medical, dental, and vision group insurance;
- Flexible Spending Account employer match up to the IRS limit.
- Step Salary Advancement: Salary advancement upon completing the provisional period and at one-year intervals thereafter.
- Vacation Leave: Accrued at 12-24 working days per year based on years of service;
- Sick Leave: Accrued at 12 working days per year;
- Holidays: Thirteen paid holidays per year.
The Housing Authority of the County of Santa Barbara makes reasonable accommodation to the known physical or mental disabilities of otherwise qualified applicants or employees with handicaps, unless such accommodations would impose an undue hardship on the operation of the Authority's programs.
Most staff positions work a 9/80 schedule during regular business hours between 7:30 AM and 5:00 PM.
The Housing Authority of the County of Santa Barbara makes reasonable accommodation to the known physical or mental disabilities of otherwise qualified applicants or employees with handicaps, unless such accommodations would impose an undue hardship on the operation of the Authority's programs.
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
The purpose of the Accounting Technician position is to perform a wide variety of technical and administrative accounting duties primarily in managing the full-cycle accounts payable and receivable. Assist other accountants with miscellaneous accounting duties. Assist the Director of Finance and the Finance Manager to develop and document policies and procedures related to the accounts payable and receivable process and assist and/or prepare Section 8 Housing Assistance Payments & reports. Positions within this classification may also perform payroll management functions.
Receives direct or general direction and supervision from the Accounts Payable & Reporting Supervisor.
Essential and other important responsibilities and duties may include, but are not limited to the following:
- Responsible for full-cycle accounts payable and receivable; process general accounts payable invoices and check requests for payment, review invoices and account statements for accuracy; follow up with staff from other departments for invoice approval and general ledger charge codes, and ensure approval is within the signers authorized expenditure authority, print accounts payable checks.
- Interface and respond to inquiries from vendors and staff from other departments/units, audit invoices and conduct research to correct accounts payable discrepancies and prepare adjustment journal entries.
- Assist with the annual financial audit by providing and making copies of accounts payable checks, accounting reports, and pulling various files for the auditors as directed by management.
- Calculate and remit use tax to the CA Board of Equalization; file annual 1099-Misc. information return with the Federal and State governments; maintain and follow up on W-9 records and coordinate with agency departments for set up new vendors in the accounting system.
- Process petty cash payment request, reconcile and replenish petty cash.
- Assist in development and documentation of policies and procedures related to accounts payable process and assist vendors and staff from other departments in understanding the accounts payable policies and procedures.
- Prepare adjustments to Section 8 landlord housing assistance payments, stop payments, IRS levies; prepare and print 1099 forms for landlords; process tenant move-out charges or refunds.
- Issue new landlord codes and prepare and pay Section 8 Housing Assistance Payment.
- Reconcile agency credit cards and agency prepaid debit card expenses; print reports and distribute; determine budget codes and enter into Yardi software; maintain and reconcile agency prepaid debit cards.
- Positions within this classification may also collect and summarize timekeeping records, process garnishment requests, update employee records as needed, print and issue paychecks, process direct deposit payments, calculate and deposit payroll taxes, process and issue W-2 forms to employees, process and distribute reports for compensation, taxes paid, garnishments and deductions, answer questions from employees related to payroll topics.
- Performs other related duties as assigned.
- HASBARCO is considered a public district, and all employees are designated as disaster service workers (DSWs). Signing the California Loyalty Oath and fulfilling its obligations is a condition of employment.
Knowledge of:
Microsoft Office
Client database software (i.e. YARDI); Payroll Software (ADP), if applicable
Basic methods, practices and terminology used in general accounting and financial record keeping work
Full-cycle accounts payable process
Manage several tasks simultaneously
Prioritize work and work under pressure to meet deadlines
Enter data for accounts payable into the accounting system accurately and timely
Analyze vendor invoice and statement and make accounting computations rapidly and accurately
Prepare and verify accounts payable transactions and related reports
Interpret, apply and explain Agency policies and procedures
Maintain confidentiality on all job-related matters
Mathematical skills
Reasoning ability
Computer skills
Commitment
Customer Service
Responsiveness
Experience and Training Guidelines - Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be:
Any combination of education and experience equivalent to an associate’s degree in accounting or related field; 2 years of accounting experience or specialized coursework in accounting.
Graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping.
May require Proof of valid California Driver’s License and driving record acceptable to HA insurance carrier required dependent upon area needs.
The working conditions described here are representative of those an employee may encounter while performing the essential functions of the job.
Indoors in a climate-controlled environment. Moderate noise with exposure to talking, music, telephones, printers and frequent interruptions. Working in a confined area with or without windows; exposure to fluorescent lights and computer screen for an extended period. Public contact.
Stationary position 90%. May occasionally move about inside the office to access file cabinets and office machinery. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. Frequently communicates with others. Moderate to light lifting and/or move up to 20 pounds.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
- 100% employer paid life policy worth 1-1/2 times the employee’s annual salary;
- Company paid retirement contribution of 12.5% of salary;
- Employer match up to 5% of salary in the voluntary 457 tax-deferred or ROTH retirement plan;
- Company paid Long Term Disability coverage for the employee;
- Voluntary medical, dental, and vision group insurance;
- Flexible Spending Account employer match up to the IRS limit.
- Step Salary Advancement: Salary advancement upon completing the provisional period and at one-year intervals thereafter.
- Vacation Leave: Accrued at 12-24 working days per year based on years of service.
- Sick Leave: Accrued at 12 working days per year.
- Holidays: Thirteen paid holidays per year.
The Housing Authority of the County of Santa Barbara makes reasonable accommodation to the known physical or mental disabilities of otherwise qualified applicants or employees with handicaps, unless such accommodations would impose an undue hardship on the operation of the Authority's programs.
Most staff positions work a 9/80 schedule during regular business hours between 7:30 AM and 5:00 PM.
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