Accounting Technician - #105856

ReNEW Schools; City of Rochester (NY); On-site; USD 52,332 - 56,118; Full time

Job summary

Rochester Public Schools in Rochester, NY is seeking an accounting clerk to analyze and process accounts payable claims, reimbursements, and related documentation. The role includes reconciling deposits, posting entries in the finance system, and maintaining vendor data with proper approvals.

The position requires an Associate's Degree in Accounting or 3+ years of experience, strong Excel/Word skills, and the ability to work with interruptions in a busy office environment.

Qualifications

• Associate's Degree in Accounting or at least 3 years of relevant experience.
• Experience in a computerized accounting environment.
• Computer skills including Microsoft Excel and Microsoft Word.
• Good math, accurate record keeping, organizational, communications, and interpersonal skills.
• Ability to work with frequent interruptions.
• Light physical requirements including lifting and movement of up to 20 pounds occasionally.
• Majority of the time will be spent in a seated position.
• Excellent sensory skills (sight, hearing, and speech).

Responsibilities

• Analyze and process vendor invoices and employee travel expense reimbursements including verification of accuracy and validity of claims, documentation of receipt of materials, and approvals; secure proper site/department approvals.
• Reconcile bank deposits to the District's operating account and post entries into the finance system; ensure accurate revenue coding.
• Manage the District's central mailroom and prepare external mail as necessary for daily or special pickups.
• Support and complete other accounting tasks as assigned.

Skills

Attention to detail

Organizational skills

Communication

Interpersonal skills

Education

Associate's Degree in Accounting

Tools

Microsoft Excel

Microsoft Word

Job description

WORK SCHEDULE:8 hours per day; Monday - Friday; 260 days/year: 8:00 a.m.- 5:00 p.m. (1 hour unpaid lunch)

2024-2025 Work Calendar - 260 Days

CLASSIFICATION:B-2-3

SALARY RANGE:$25.16 - $26.98 per hour

Click link below to review the 2024-2026 Clerical Contract containing salary schedule.

Clerical Contract 2024-2026

Hiring Manager: Chad Van Houten; Manager of Budgeting & Planning

If you have questions regarding a job posting, contact the Office of Human Resources @ 507-328-4253 or email [e-mail].

Position Summary:

Analyze and process vendor invoices and employee claims for reimbursement, review for required information; determine the appropriate course of action to complete processing and documentation. Reconcile bank deposits to the District’s operating account and post entries into the finance system. Manage the operations of the District’s central mailroom and prepare external mail as necessary for daily or special pickups. Support and complete other accounting tasks as assigned. Work is performed in a standard office environment with constant interruptions. Work is performed with long periods of sitting at the computer and answering the phones.

Job Summary:

• Analysis and processing of accounts payable claims and employee travel expense reimbursements including verification of accuracy and validity of claims, documentation of receipt of materials in good condition, securing proper site/department approvals, monitoring vendor information including W-9 information, and scheduling for payment.Process vendor checks and compile payment voucher documentation to ensure completely accurate vendor and employee payments.
• Reconcile bank deposits to the District's operating account.Post entries into the finance system to reflect the appropriate revenue code and dollar amount of each deposit.Follow-up with staff across the District to provide supporting documentation for banking transactions.Generate invoices for accounts receivable and follow-up on unpaid invoices.
• Manage the District's central mailroom.Make sure all regular and bulk mail accounts are replenished.Prepare external mail as necessary for daily or special pickups.
• Support and complete other accounting tasks as assigned.

Qualifications:

• Associate's Degree in Accounting or at least 3 years of relevant experience.
• Experience in a computerized accounting environment
• Computer skills including experience with Microsoft Excel and Microsoft Word
• Good math, accurate record keeping, organizational, communications, and interpersonal skills
• Ability to work with frequent interruptions
• Light physical requirements including lifting and movement of up to 20 pounds occasionally
• Bending, reaching, and simultaneous use of both hands are needed for typing
• Majority of the time will be spent in a seated position
• Excellent sensory skills (sight, hearing, and speech)

Required Dispositions:

In addition, the specific skills/educational qualifications for this include:

• Believes that all students can attain high levels of learning.
• Takes responsibility for the learning of ourstudents and his/her own performance.
• Possesses the knowledge and skills to build effective educational experiences that benefit all students.
• Functions as an effective member of the educational/school team.
• Won't shy away from today's educational challenges.
• Utilizes effective interpersonal skills.
• Has a proven track record of success.
• Works with great integrity

Commitment to Equity:

Rochester Public Schools is committed to diversifying its workforce to better reflect the community we serve. We believe the practices used in recruiting, interviewing, hiring, supporting, and promoting staff must include and honor, at every level, those who represent the diverse identities of our schools and community.

Common and Shared Accountabilities for All Positions

Employees of the Rochester Public School District #535 are expected to support the goals, model and promote an environment that is respectful for all, and work collaboratively with other staff to focus on the needs of the learner. A quality, customer focus that conveys a welcome attitude, an adaptability to change, and a desire for continuous improvement is also expected of all employees. In addition, staff are to respect confidential matters, encourage a safe and secure environment throughout the schools, and be dependable and accountable employees.

District information:To learn more about Rochester Public Schools, visit http://www.rochesterschools.org